Mass Communications Specialist at A21 developing email marketing strategies to engage supporters. Collaborating with global teams and crafting compelling messaging for various platforms.
About the role
- Trade Show Coordinator managing logistics and execution for 20+ annual events. Collaborating with sales and engineering teams to ensure professional representation at trade shows.
Responsibilities
- Plan and execute end-to-end logistics for 20+ annual trade shows and conferences (AUSA, SOFIC, AUVSI, Sea Air Space, etc.) Coordinate booth reservations, floor plans, exhibit design, graphics, signage, setup/teardown, and shipping logistics
- Manage travel arrangements (hotels, ground transportation) for sales, BD, and engineering teams
- Maintain booth inventory and ensure all materials are current, professional, and event-ready
- Coordinate pre-show planning meetings with sales/BD teams to align on objectives and messaging
- Troubleshoot on-site issues and manage lead capture and post-show follow-up processes
- Track all deadlines, budgets, and vendor invoices
- Build and manage relationships with exhibit houses, freight companies, hotels, show organizers, and service providers
- Negotiate contracts, manage vendor performance, and coordinate show services (electric, internet, A/V, furniture)
- Work with internal teams (sales, BD, engineering, marketing) and external contractors on event requirements
- Draft event announcements, press releases, and post-show recaps for distribution to trade publications
- Capture event content (photos, quotes, success stories) for use in company communications
- Support social media coverage during events (LinkedIn updates, photo sharing)
- Maintain relationships with defense trade publication editors and writers
Requirements
- 3-5+ years of event planning, trade show coordination, or similar logistics-heavy role
- Proven ability to manage multiple projects simultaneously with competing deadlines
- Extreme attention to detail and organizational skills
- Strong vendor negotiation and relationship management
- Comfortable working with budgets and tracking expenses
- Ability to travel to events (20-30% travel, mostly domestic)
- Willingness to work occasional weekends/evenings during show season
- Proficiency with project management tools (Asana) and spreadsheets
- Professional communication skills (you'll interface with executives, customers, vendors)
Benefits
- **Compensation & Benefits**: Market-based salaries and full benefits including health/dental/vision, 401(k), PTO, and professional development funding.
- **Perks**: Company-wide catered lunch every Friday. Fully stocked break room complete with billiards, ping pong, foosball & more.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Professional communication specialist at Legalhero in Berlin coordinating with stakeholders and managing client inquiries. Focused on documentation accuracy and efficient internal collaboration under a hybrid work model.
Marketing support Analyst providing assistance in marketing strategy and communications at Hesselbach Company. Engaging in digital marketing and brand development for clients in Latin America and the USA.
Internal Communications Coordinator managing daily communications and events at Perkins NGO. Collaborating to enhance employee engagement through storytelling and logistics.
Marketing & Communications Associate at COVE managing communications, digital content, and brand engagement. Key role in producing quality content and coordinating stakeholder communications in a hybrid work environment.
Vice President leading strategic and integrated communications for Sutter Health, California's comprehensive healthcare system. Driving brand initiatives, engagement, and internal communications across the organization.
Manager of Corporate Affairs working on communications strategies for Antech's veterinary lab operations and imaging services. Leading initiatives for internal and external communications across the Science & Diagnostics team.
Communications Manager developing mass market communications strategies for India and SAPAC. Part of the global marcom team collaborating with sales and marketing.
Senior Strategy Manager leading marketing innovation and business growth at TELUS. Responsible for driving 1:1 communication strategies and optimizing performance across various channels.
Marketing and Communications Manager for employer branding strategies at Holland & Knight. Overseeing HR and marketing initiatives to attract and retain talent.