Hybrid Senior Executive Assistant

at Unilabs

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Amsterdam, Netherlands

About the role

• Executive Assistant providing strategic support to the General Manager and Country Leadership Team in a diagnostics company. Coordinating meetings, travel, and organizational engagement.

Responsibilities

• Manage complex calendars for the General Manager, scheduling meetings across business priorities.
• Coordinate internal and external stakeholder engagements, including client meetings, site visits, and operational reviews.
• Draft, edit, and format executive-level communications, presentations, and reports with precision and professionalism.
• Support the planning and execution of regular CLT meetings, offsites, and strategic forums.
• Assist in the preparation of operational reviews, KPIs, and performance update materials.
• Track and follow up on key actions, decisions, and project deadlines within the CLT.
• Organize international travel for the General Manager, including itineraries, accommodations, and local logistics.
• Manage travel budgets and expense reports in line with Unilabs policies and approval workflows.
• Assist with the coordination of cross-functional projects where needed.
• Maintain updated records, databases, and filing systems for efficient access to information.
• Act as a point of contact for sensitive or urgent matters, ensuring alignment and continuity when leaders are traveling or unavailable.
• Organizer of activities for the organisation
• Key initiator on office related topics
• Connector to the wider organisation and sensor of the mood in the team

Requirements

• Minimum 7–10 years of experience supporting senior executives, ideally in operations or within a multinational, healthcare, or logistics-related organization.
• Proven success in supporting C-level or senior operational leaders in a complex, matrix environment.
• Excellent organizational, prioritization, and multitasking skills in fast-paced environments.
• Shows strong strategic insight by filtering relevant information and detecting patterns
• Strong written and verbal communication skills in both Dutch and English
• High emotional intelligence, with the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite, Teams, SharePoint, and other enterprise productivity tools.
• Proactive, resourceful, and capable of working independently under pressure.