Hybrid Executive Assistant

at UNCF

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,000 - $80,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Atlanta, United States

About the role

• Executive Assistant managing executive office operations for the President & CEO. Supporting priorities with high-level organizational skills in a fast-paced environment.

Responsibilities

• Work in close partnership with the Executive Office, supporting day-to-day executive office operations and serving as a key second chair to ensure continuity, alignment, and seamless coverage.
• Proactively manage the President and CEO’s complex calendar with competing priorities, ensuring alignment with executive priorities and organizational objectives.
• Coordinate high-touch executive travel, ensuring seamless end-to-end logistics.
• Prepare, reconcile and submit expense reports and process invoices for the department.
• Anticipate executive needs and flag time-sensitive or high-priority matters to Executive Office as appropriate.
• Prepare and distribute meeting agendas, briefing materials, and pre-read documents; ensure executives are fully prepared for internal and external engagements.
• Interface with senior leaders, Board members, donors, and external stakeholders with a high degree of professionalism and diplomacy.
• Draft and edit correspondence, memoranda, and other written materials on behalf of executives.
• Monitor and manage incoming communications, exercising judgment in prioritization and response.
• Prepare, reconcile, and submit executive expense reports; process invoices and ensure compliance with organizational policies.
• Maintain accurate and secure electronic and paper filing systems.
• Support the preparation of presentations and reports for internal and external audiences.
• Manage special projects and ad hoc assignments requiring independent judgment, discretion, and deadline discipline.
• Provide backup coverage to other Executive Assistants within the Office of the President to ensure seamless operations.

Requirements

• Seasoned professional with a minimum of five to seven years of experience working at the C-Suite level.
• A bachelor’s degree is preferred.
• Exceptional writing, editing and proofreading skills.
• Excellent organization and time-management skills.
• Demonstrated proficiency in O365, Blackbaud, Concur and ADP.

Benefits

• Medical, Dental & Vision
• Vacation, Sick & Personal Leave
• Life Insurance (Basic & Optional)
• Flex Spending Accounts
• 403(b) Retirement Account
• Holiday Savings Plan
• Annual Success Sharing