Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Executive Assistant providing administrative support to Vice Presidents at Thermo Fisher Scientific. Ensuring seamless communication and coordination of tasks across the organization.
Responsibilities
- Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events
- Review and process expense reports
- Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail
- Handle confidential and sensitive information with the utmost professionalism and discretion
- Collaborate with cross-functional teams to facilitate effective communication and information flow
- Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills
- Conduct research and compile data to support decision-making processes
- Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities
- Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach
Requirements
- Proven experience as an executive assistant or in a similar administrative role
- Exceptional proficiency in Microsoft Office Suite and other relevant software
- Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
- Excellent verbal and written communication skills, with a keen eye for detail
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
- High school diploma required
- Associate’s degree in Secretarial Science, Business, or related field preferred
- 10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred
Benefits
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement
- At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
- Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant providing administrative support to executives in a hybrid role at GHD. Joining a team that values growth, responsibility, and fostering collaboration while managing multiple tasks.
Executive Assistant improving work processes and supporting senior leaders at MYOB. Collaborating in a fast - paced, hybrid environment to enhance business operations and communications.
Executive Assistant providing high - level support to the Executive Partner at EQUES Law Group. Focusing on project coordination, communication, and operational efficiency in a fast - paced law firm.
Executive Assistant managing administrative tasks for global Talent & Development leadership team. Handling confidential matters and coordinating travel, meetings, and financial administration.
Executive Assistant supporting three AVPs and the VP of Claims at The Doctors Company. Managing administrative tasks and assisting in department operations in a medical malpractice insurer.
Personal Assistant providing high - level support to Partners and Fee - Earning teams in a legal services organisation. Ensuring effective use of time through proactive management of tasks and activities.
Executive Assistant supporting GTM practices at HP Inc., performing advanced administrative support tasks for upper executives. Managing executives' calendars, coordinating travel, and handling confidential information.
Secretary supporting office staff with administrative tasks at Crown Equipment Corporation. Handling correspondence, clerical duties, and assisting the Branch Manager in various functions.
Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.