HR Associate providing operational support for HR functions like onboarding and performance management at Guardian. Ensuring high - quality employee support and process execution.
About the role
- HR Operations Specialist ensuring operational excellence across payroll, compliance, and employee lifecycle management. Join Swan, Europe's embedded banking specialist, to drive HR data integrity and operational efficiency.
Responsibilities
- Manage end-to-end onboarding and offboarding processes such as employment contracts, addendums, affiliations to occupational health services and insurance and exit documentation
- Ensure strict application of French labor law, collective agreements, tax regulations and internal policies
- Maintain employee files and HRIS data with rigor, ensuring accuracy and data integrity
- Act as the main point of contact for employees on HR matters (sick leave, maternity/paternity leave, holidays, transportation, benefits), communicating clearly in both French and English
- Improve and formalize procedures for international hires (work permits, residence permits), ensuring legal compliance and operational efficiency
- Manage rigorous payroll operations with external payroll providers, leveraging comprehensive knowledge of payroll systems, processes, and controls
- Prepare and validate payroll elements to ensure timely processing and a near-zero error rate
- Review payslips, final settlements and variable compensation with precision
- Contribute to payroll provider optimization, process improvements, and system efficiency initiatives
- Support HR Business Partners on complex administrative and compliance matters
- Contribute to cross-functional projects such as due diligence, compensation & benefits reviews, payroll provider optimization, and HRIS/tool integrations
- Oversee employee benefits administration (health insurance, lunch vouchers, transportation, sports allowance), ensuring data accuracy and compliance
- Guarantee proper payroll integration of benefits and maintain consistency between systems
- Actively monitor benefits processes and propose improvements when inefficiencies arise
- Ensure reliability of reported data through strong control mechanisms and structured analysis
- Maintain comprehensive HR dashboards: headcount evolution, absenteeism, payroll metrics, gender equality index, turnover, workplace accidents, and more
- Use data and analytics to monitor payroll and HR performance, detect patterns and anticipate risks.
Requirements
- 3+ years of experience in HR Operations with strong exposure to French labor law and payroll regulations
- Comprehensive knowledge of payroll systems, controls, and best practices
- Experience in a fast-growing, international environment is highly valued
- Hands-on experience with HRIS systems; familiarity with configuration, integrations, and troubleshooting is a plus
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Clear communicator in both French and English, able to express ideas effectively in writing and verbally
- Empathetic, solution-oriented, and comfortable challenging the status quo while leaving ego at the door
- Curious, eager to learn, open to feedback, and committed to continuous improvement.
Benefits
- Holidays: 25 days + RTT
- Meal vouchers: We provide a meal voucher card to cover your meals on working days.
- Transport: Monthly mobility package for employees.
- Health insurance (mutuelle): Alan. This is Swan's health and welfare insurance.
- Sports: Through our partnership with ClassPass and Gymlib, you can enjoy discounted subscription rates.
- Well-being support: Access to Moka Care for mental health and wellness.
- Hybrid remote policy: We offer the possibility of working from home 2 days per week.
- Offsite: Once a year we gather to reconnect, deep-dive into big topics, and relax.
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