Executive Assistant managing complex calendars and communications for senior leadership at Armanino. Supporting travel arrangements and meeting preparations in a unique work environment.
About the role
- Executive Assistant supporting a Partner at Sunshine Sachs Morgan & Lylis, a leading global communications agency. Handling complex scheduling and supporting high-profile clients in various industries.
Responsibilities
- Serve as the strategic gatekeeper and an extension of the Partner’s brain
- Manage a complex daily calendar, arrange high-profile meetings, and ensure the Partner is operating as efficiently as possible across multiple time zones
- Provide tactical support for a roster of entertainment, impact, and technology clients
- Create research materials and briefs to prepare the Partner for networking, new business presentations, and client meetings
- Act as a wiz at booking complex travel and managing local logistics
- Pivot and change travel plans at a moment’s notice
- Possess elite emotional intelligence and situational awareness
- Know how to read a room, when to command the Partner’s schedule, and how to handle a high volume of daily questions with a positive, solutions-oriented attitude
- Understand that you represent the Partner and the agency; lead by example in how you treat co-workers, clients, and guests—prioritizing trust, discretion, and integrity in every interaction
Requirements
- At least one year of experience working on a high-volume desk in a fast-paced environment (PR, talent agency, or entertainment experience is a major plus)
- Genuinely interested in what is going on in the world—from the latest news and social good movements to fashion and film
- Name recognition of key industry players is a vital asset
- Master of the details and can manage multiple complex projects simultaneously without letting a single detail slip through the cracks
- Excellent written and verbal communication skills
- Persuasive, concise, and professional in all correspondence
- Value time management; proactive about flagging potential schedule conflicts before they happen
- Looking for a career, not just a job; take genuine pride in being the engine that keeps a high-profile desk and a vibrant office running smoothly
Benefits
- We go well beyond the benefits that you’re looking for like medical, dental, and vision plans
- 401(k) with matching
- Annual merit-based bonuses
- PTO
- Fertility
- FSA for medical, childcare, and commuter expenses
- Flexible work schedule
- Work from Anywhere program
- Summer Fridays
- Wellness Days
- 4-week sabbatical or trip to celebrate select anniversaries
- Collaborative workspaces
- Celebrations
- Networking opportunities
- Community volunteering
- Training throughout the year on topics for professional growth as well as personal growth
- Monthly Meet the Industry series where industry thought leaders provide valuable insider info on how to work with them and their colleagues
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Secretary handling Workers' Compensation legal files in Woodland Hills, California. Responsible for transcribing dictation, preparing legal documents, and communicating with outside parties.
Industrial Trainee supporting compliance activities and legal drafting for ZF Group entities. Engaging in Board meetings, filing EForms and learning about compliance management.
Executive Assistant providing diverse administrative support and managing complex schedules for executive teams in the United States. Balancing multiple priorities and maintaining professionalism throughout.
Executive Assistant role for the President of Solutions Metrix, managing communications and optimizing office workflow. Involves extensive task management and travel administration support.
Executive Assistant providing direct support to the CEO of Dropbox. Managing the CEO’s schedule and logistics while ensuring smooth communication across all domains.
Executive Assistant providing high - level administration, strategic, and operational support to the CEO at Cotiviti. Managing calendars, travel, and communication with stakeholders while upholding confidentiality.
Senior Executive Assistant increasing CEO’s effectiveness by managing scheduling and logistics at a leading DeFi lending protocol. Delivering effective workflows and supporting operational efficiency in a fast - paced environment.
Executive Assistant supporting P&C Marketing team at USAA. Managing schedules, communications, and ensuring efficient operation of executive leadership in a dynamic environment.
Executive Assistant providing administrative support to key leaders at Cigna Healthcare. Responsible for scheduling, travel arrangements, and managing departmental tasks in a hybrid remote environment.