Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
About the role
- Own the talent engine and performance infrastructure at Roebuck Law Firm. Oversee recruiting, onboarding, and compliance while ensuring operational efficiency.
Responsibilities
- Own the firm’s talent engine, operational systems, and performance infrastructure
- Manage full-cycle recruiting process including job postings, sourcing, structured interviews, and closing
- Design and maintain structured onboarding programs with measurable milestones for each role
- Conduct structured performance check-ins and support corrective action processes
- Build and maintain the firm’s SOP library and drive compliance enforcement
- Serve as the firm’s case management system owner and ensure data standards across platforms
- Coordinate policy and handbook updates with HR counsel and manage operational KPIs
Requirements
- **Must-Haves**
- 3+ years of operations, office management, HR, or recruiting experience in a law firm or professional services environment
- Proven recruiting ownership—you ran the funnel, not just assisted
- Experience managing people, including performance management and difficult conversations
- Operational rigor: you build dashboards, documentation, and checklists and follow through
- Tech-savvy and comfortable learning new platforms quickly—this role requires hands-on system management
- Strong written and verbal communication skills
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
- Based in Las Vegas and able to work on-site full-time
- **Preferred**
- Experience with Filevine or similar legal case management software (Clio, Litify, SmartAdvocate)
- Familiarity with plaintiff personal injury practice workflows
- Experience with QuickBooks Online, Go High Level, or RingCentral
- Knowledge of Nevada employment law and HR compliance
- Background in a high-growth small business where you built systems from scratch
Benefits
- Salary: $55,000–$75,000 depending on experience
- Quarterly performance bonuses tied to measurable KPIs
- Health, dental & vision insurance (firm covers vast majority of premiums).
- Retirement benefits available after meeting service and eligibility requirements under the firm’s plans
- 13 paid holidays & 12 PTO days per year.
- Rapid career growth potential as the firm expands
- Potential remote flexibility upon demonstrating a deep understanding of job duties
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Tech skills
Location requirements
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