Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
About the role
- Administrative Assistant supporting the CEO at QS, the world leader in higher education services. Gaining exposure to executive operations and building organisational skills.
Responsibilities
- Supporting the CEO day to day
- Help manage the CEO’s diary, scheduling meetings and protecting focus time
- Support inbox management by organising emails and flagging priorities
- Prepare simple briefing packs, agendas, and meeting materials
- Track key actions and follow up where needed
- Assist with preparing internal presentations and communications
- Help coordinate town halls, leadership meetings, and engagement activities
- Create clear, well-formatted PowerPoint slides and documents
- Work with internal teams to ensure communications are timely and well organised
- Arrange travel bookings and manage simple expense processing
- Support invoice processing and basic budget tracking
- Maintain organised records and documentation
- Handle sensitive information with care and discretion
Requirements
- A relevant degree (or equivalent experience)
- Strong organisational skills and attention to detail
- Clear written and verbal communication skills
- Good working knowledge of Microsoft Office (especially PowerPoint)
- A proactive, positive, and curious mindset
- The ability to manage multiple tasks and priorities
- High levels of professionalism and discretion
- A genuine interest in learning and growing in a fast-paced, global environment
- Nice to have (but not essential): Internship or placement experience in administration, coordination, events, or operations
- Experience supporting senior stakeholders in any capacity
Benefits
- Competitive base salary
- Access to an annual bonus scheme (for qualifying roles only)
- 25 days annual leave, plus bank holidays – increasing to 27 days after 5 years’
- Access to a Buy Holiday scheme allowing you to buy up to 5 additional holiday days per year
- Enhanced maternity and paternity leave
- Generous pension through Royal London
- Comprehensive private medical insurance and wellness scheme through Vitality
- Cycle to work scheme
- A vibrant social environment and multicultural and multinational culture
- Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
- Access to a variety of diversity and inclusion initiatives and groups
- Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual PD event
- Support for volunteering and study leave
- Free subscription to LinkedIn learning – with over 5000 courses and programmes at your fingertips
- Options to join our outstanding global Mentorship programme
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Assist Personal Trust Administrators in preparing reports and managing client communications while ensuring organizational effectiveness within BancFirst.
Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.
Executive Administrative Assistant supporting President of RCG Mexico. Providing broad administrative support and coordinating office operations in Cancun.
Assistente Administrativo at QCA, a prominent law firm in Brazil, handling administrative tasks and supporting client agreements.
Executive Administrative Assistant supporting Managing Directors in a global investment office. Managing calendars, travel, and providing administrative support in a fast - paced environment.
Administrative Assistant providing critical support to patients and families in a healthcare setting. Handling inquiries, resolving conflicts, and ensuring smooth service delivery.