Executive Assistant supporting senior leadership in a fast - paced environment. Managing executive tasks and priorities at Poulin Willey Anastopoulo, LLC in Charleston, SC.
About the role
- Assistant Company Secretary supporting corporate governance and ensuring compliance with statutory and regulatory requirements. Involves organizing board meetings and maintaining corporate records.
Responsibilities
- Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
- Prepare and circulate meeting agendas, notices, board papers, and supporting documents
- Draft accurate minutes of board, committee, and general meetings and follow up on action items
- Assist in maintaining statutory registers, records, and minute books
- Support the timely filing of statutory returns, forms, and disclosures with regulatory authorities
- Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
- Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
- Support document management, including scanning, filing, and retrieval of physical and electronic records
- Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
- Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision
- Assist in implementing and maintaining corporate governance policies and procedures
- Support governance audits and internal reviews as required
- Provide day-to-day administrative support to the secretarial team
- Assist with ad hoc projects and assignments related to company secretarial and compliance matters
Requirements
- Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance, or a related field
- Part-qualified or pursuing professional company secretarial qualifications
- 0–2 years of relevant experience in a company secretarial, legal, or compliance role
- Prior internship or training in a company secretarial firm or corporate legal department (desirable)
- Financial Services/Insurance Industry experience highly desirable
- Basic understanding of company law and corporate governance principles
- Strong organisational and time-management skills
- High level of accuracy and attention to detail
- Good written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems
- Willingness to learn and adapt in a regulatory environment
- Ability to work independently as well as part of a team
- Professional and ethical approach to work
- Proactive and reliable with a positive attitude
- Ability to work under pressure and meet statutory deadlines
- Strong sense of responsibility and accountability
Benefits
- Competitive salary
- Discretionary annual bonus
- Minimum 24 days of annual leave (with the option to buy more)
- Excellent benefits package, including flexible, hybrid working
- Private health insurance
- Life assurance
- Income protection
- Enhanced pension contributions
- Occupational maternity and paternity pay
- Access to company volunteering days
- Electric Vehicle (EV) leasing scheme
- Employee assistance programme with retail discounts and savings
- Generous employee referral scheme
- Regular sports and social events
- Free Cheltenham bus travel
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