Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant managing the calendars of senior leaders at Hermeus, a high-speed aircraft manufacturer. Collaborating with executives to facilitate their time management.
Responsibilities
- Manage daily calendars for ~2-3 senior executives
- Respond to internal and external meeting requests
- Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
- Act as point of contact for external guests
- Plan and host external meetings
- Establish the standard for all future EA hires at Hermeus. This includes building out any processes/standards
- Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules.
Requirements
- A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
- Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
- Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
- Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization.
- Demonstrates curiosity and a desire to understand the company goals
- Ability to handle constant change
- Proven ability to handle confidential and sensitive information in a professional manner
- Excellent attention to detail and accuracy
- Strong Microsoft Office Suite skills
- Proficient in scheduling meetings in multiple time zones
- Experience planning and booking international travel
- Handling exec's monthly expense reports
Benefits
- 100% employer-paid health care
- 401k & Retirement Plans
- Unlimited PTO
- Weekly Paid Office Lunches
- End of Year Bonuses
- Fully stocked breakrooms
- Stock Options
- Paid Parental Leave
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