Executive Assistant providing top - level support to CEO and COO in fast - growing BPO company. Managing calendars, communications, and office tasks with high attention to detail.
About the role
- Executive Assistant supporting C-level Executives at biomedical company Aura Biosciences. Responsible for managing schedules, travel arrangements, and preparing documents with attention to detail.
Responsibilities
- Manage multiple Executives’ calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management
- Communicate agendas and respond to calendar changes as needed
- Coordinate detailed domestic and international travel arrangements for team members including air, hotel, car, etc. as business travel needs dictate
- Complete expense reports and credit card reconciliation using Concur
- Coordinate logistics of special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building
- Communicate with internal and external stakeholders with professionalism, accuracy, and speed
- Facilitate communication from team members by soliciting information from the team, providing critical updates, anticipating questions, and organizing priorities
- Demonstrated experience utilizing interpersonal and collaborative skills
- Prepare documents for Executives’ signatures and maintain an organized filing system
- Take initiative to problem solve and troubleshoot issues
- Apply a thorough knowledge of company operations and policies and procedures on a daily basis
Requirements
- Bachelor’s degree and/or equivalent work experience
- Experience supporting C-level Executives within the biotech/pharmaceutical industry is highly preferred
- Excellent communicator with prior experience in a high-growth, fast-paced start-up environment is required
- Highly flexible team player with the ability to prioritize and work independently with limited supervision
- Solid skills in managing office technology and confidential record keeping
- Strong organizational skills and ability to multi-task and problem-solve as conflicts arise
- Handle sensitive information with confidentiality and utmost integrity
- Desire to learn new skills and look for additional opportunities to contribute
- Exceptional technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Benefits
- Health insurance with FULL premium coverage
- 401K with company match
- Employee Stock Purchase Program (ESPP)
- Competitive paid time off (PTO)
- Company-paid short & long-term disability insurance and life insurance
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