Executive Assistant supporting P&C Marketing team at USAA. Managing schedules, communications, and ensuring efficient operation of executive leadership in a dynamic environment.
About the role
- Executive Assistant supporting Senior Vice President and Vice President of Regional Merchandising at ARC’TERYX. Organizing schedules, managing travel, and enhancing executive productivity.
Responsibilities
- Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities
- Maintaining an organized inbox to ensure your leaders have the information they need right away
- Organizing international and domestic travel arrangements
- Developing agendas, meeting minutes, and presentation materials
- Anticipating needs and proactively identifying opportunities to optimize the VPs’ time
- Organizing onsite/offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed in the execution of the event
- Partnering with Finance to manage budget as needed
- Coordinating office management requests with our Facilities team and being present in the office for in-person support
- Organizing and submitting expense reports in a timely manner
- Setting your leaders up for success and performing additional duties as assigned and needed
- Supporting Merchandising events as needed
Requirements
- You have 5+ years of Executive Assistant experience supporting VP+ leaders
- You are an expert with the Microsoft Office suite and have excellent business acumen
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You have the ability to think outside of the box with a sense of urgency
- You are not afraid of meeting new people, building relationships and creating partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
- You effectively balance autonomy and collaboration
- You inspire breakthrough thinking and continuous improvement
- You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right
- Your passion for your work is paralleled by your passion for getting outside and living it
Benefits
- Competitive bonus program and benefits
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