Area Business Office Manager overseeing business operations in two assisted living communities. Communicating effectively with community leaders and improving business office functions.
About the role
- Administrative Assistant role at Construction PCL Inc. supporting daily operations and stakeholder interactions in a fast-growing team within Québec.
Responsibilities
- Supports day-to-day operations by performing administrative tasks for manager, department, or team.
- Develops and maintains customer-focused relationships with all stakeholders.
- Answers telephone calls and takes messages for manager, department, or team members.
- Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
- Manages email and calendars on behalf of others.
- Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
- Arranges travel, hotel, and car reservations and preparing travel itinerary.
- Orders office supplies for department as requested.
- Supports mail distribution and courier requests. (if applicable).
- Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
- Mentors and coaches entry level administrative support staff. (if applicable)
Requirements
- High school diploma
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset
- 3 years of experience as an administrative assistant
- Excellent verbal, written and interpersonal communication skills
- Ability to prioritize tasks and adapt to change
- Ability to act with discretion when handling confidential information
- Ability to effectively handle difficult situations and remain calm under pressure
- Ability to develop and maintain effective stakeholder relationships
- Ability to create, edit, proofread, and format documents/presentations
- Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- RRSP, TFSA, Pension Contribution Options
- Flexible medical, dental and vision benefits
- Prescription drug coverage and virtual care services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- Health and lifestyle spending account options
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL's College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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