Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
About the role
- Executive Assistant supporting ExCo with administrative functions in a fast-paced banking environment. Coordinating communications, schedules, and travel logistics across multiple time zones.
Responsibilities
- Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
- Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
- Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
- Oversee global travel arrangements, including flights, accommodation, and ground transport
- Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
- Prepare and format documents, reports, and presentations for both internal and external audiences
- Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
- Maintain well-organised electronic filing systems and support smooth information flow across teams
- Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
- Handle sensitive information with the highest level of professionalism and confidentiality
Requirements
- Several years’ experience as an Executive Assistant, reporting directly to C-level (or clearly demonstrated ability to immediately step up into such a role)
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience using Concur or similar tools for expense and travel management.
- Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
- Excellent written and verbal communication skills.
- A calm, solutions-focused approach, even when things get busy.
- A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
- Discretion, professionalism, and integrity in everything you do.
Benefits
- Equity. We want people to have a stake in the business so that all our interests are aligned.
- 25 days holiday
- Personalized benefits – opt-in to what matters to you
- Subsidised Private Medical Insurance with Bupa
- Enhanced maternity and paternity leave
- Wellbeing and social events
- In-house Barista Bar in London office
- Support causes that matter to you – Volunteering time off
- Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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