Hybrid Executive Assistant – CEO

at New York City Tourism + Conventions

• Job title: Executive Assistant – CEO
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: $88,200 - $110,000 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Executive Assistant providing high-level administrative support to the CEO at NYC Tourism + Conventions. Focused on calendar management, meeting coordination, and effective communication with stakeholders.

Responsibilities

• Provide high-level administrative and operational support to the President & CEO.
• Manage complex calendars, scheduling appointments, meetings, and travel while anticipating conflicts and prioritizing key engagements.
• Function as a primary point of contact for internal and external stakeholders, ensuring streamlined communication.
• Prepare, format, and organize documents, presentations, and reports for executive meetings.
• Handle confidential information with discretion and professionalism.
• Plan, schedule, and facilitate executive meetings, including agenda preparation and material distribution.
• Take detailed meeting notes, track action items, and follow up to ensure completion.
• Support Board and Executive Committee meetings through logistical and documentation support.
• Screen and prioritize emails, calls, and requests, ensuring timely responses.
• Draft and edit internal and external communications on behalf of the CEO and CMO.
• Assist with special projects, research, and initiatives that align with the organization’s strategic goals.

Requirements

• Associate’s degree or higher in Business Administration, Communications, or a related field (or equivalent experience).
• 7-10 years of experience supporting C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees.
• Experience working with Board members and high-level stakeholders is a plus.
• Experience with AI applications, analytics platforms, and data management systems is a plus.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities within defined guidelines.
• Superior internal and external verbal and written communication skills.
• Sound judgment in handling confidential information.
• Collaborative interpersonal style.
• Knowledge of New York City’s boroughs, tourism industry, and cultural landscape is a plus.

Benefits

• Hybrid Schedule : 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
• Generous Time Off : PTO Bank (personal, sick, and vacation)
• Holidays : up to 12 paid company holidays, plus extended Winter Break.
• Floating Holiday : 1 per year, front-loaded.
• Healthcare : Premium medical, dental, and vision plans, plus HRA.
• Retirement & Development : Retirement savings plan and professional development opportunities.
• Perks : Cell phone credit to subsidize your plan and a monthly commuter allowance.