Executive Assistant supporting Executive Team in a solar tracker company. Managing projects, communications, and operational tasks for strategic initiatives.
About the role
- Executive Assistant providing comprehensive administrative support to Senior Vice President. Managing schedules and office logistics at Milliken and Company in Westlake, OH.
Responsibilities
- Provide comprehensive, confidential administrative support to the Senior Vice President and Managing Director
- Manage a complex calendar and schedule of company executive(s)
- Oversee all aspects of travel arrangements to include hotel, flight, and ground transportation
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
- Prepare and submit expense reports on a timely basis
- Work closely with the leadership team and other Executive Assistants to provide support to the organization
- Answer inquiries independently, follow up with other departments to ensure that requests are carried out
- Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately
- Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
- Plan and coordinate team building events & assist with special projects
- Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
- Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
- Managing incoming and outgoing mail
- Process and approve PO’s and invoices related to general facility operations
- HR support – Assist HR with new employee onboarding/employee offboarding and other general HR related duties
- Ensure the facility complies with general safety standards and office policies are documented and followed
Requirements
- 5 years of experience supporting senior level leaders/executives
- Exceptional service orientation mindset
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
- Ability to make and build top notch presentations
- Analytical capability and comfortable with data and numbers
- Impeccable attention to detail
- Strong time management skills and ability to meet deadlines
- Excellent organizational skills
- High level of integrity and confidentiality
- Ability to work under time pressure and keep composure
- Team player with positive attitude
- Strong desire and interest to learn the business
- Prior experience working with a global/international team (preferred)
- SAP Experience (preferred)
Benefits
- hybrid work policy including 3 days in the office and 2 work from home days
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
Sekretär*in für die Rechtswissenschaftliche Fakultät an der Universität Wien. Unterstützung des Administrationsteams bei Personal, Budget und Lehrorganisation.
Senior Executive Assistant providing a wide range of administrative support to C - suite leaders at CMG. Focusing on communication, calendar management, travel arrangements, and organization in a fast - paced environment.
Executive Assistant in Intellectual Property at McCarthy Tétrault overseeing partners’ workflows and managing legal and business documents. Role involves supporting business development and team mentoring within a hybrid work environment.
Personal Assistant supporting two leaders within Corporate Affairs at AGL, managing correspondence and facilitating executive logistics. Join AGL in innovating towards a sustainable future.
Executive Assistant providing administrative support to the CEO at Voodoo, a leading mobile games and apps company. Managing complex schedules and ensuring effective communication with internal and external stakeholders.
Executive Administrator providing high - level support to the CEO in a fast - growing organization. Overseeing key administrative and office management functions to ensure smooth operations.
Executive Assistant supporting senior leaders in the technology sector. Managing administrative tasks and collaborating with global teams in a hybrid environment.
Senior Assistant in Geology role supporting field exploration and operations at Granny Smith gold mine. Collaborate and innovate in high - performing geological practices with a focus on safety and compliance.