Accounts Payable Assistant handling invoices and monitors due dates. Contributing to internal procedures at Nestlé in Ribeirão Preto.
About the role
- Accounts Payable Specialist managing accounts payable sub-ledger activity and ensuring precise payments. Collaborating across functions and maintaining compliance in financial operations.
Responsibilities
- Review invoices for proper documentation and approvals before processing.
- Accurately code invoices to ensure proper financial system entries.
- Prepare and process check runs, wire transfers, ACH payments, and online transactions.
- Prioritize invoices based on payment terms and urgency.
- Handle ad-hoc payment requests outside of scheduled runs.
- Convert purchase orders to vendor invoices with correct supporting documentation.
- Maintain organized and compliant AP records in line with accounting policies.
- Respond to vendor inquiries and resolve discrepancies.
- Support month-end and quarter-end close activities.
- Maintain vendor master data and ensure timely 1099 filings.
- Investigate and resolve issues related to invoices, purchase orders, and payment records.
- Reconcile vendor statements and address outstanding balances.
- Assist in special projects and audits as needed.
- Effectively communicate status updates and resolve issues in collaboration with internal teams.
- Escalate unresolved matters to appropriate stakeholders in a timely manner.
Requirements
- 3+ years of experience in accounts payable or general accounting functions, ideally in a manufacturing or similar industry.
- Proven ability to handle multiple priorities and meet strict deadlines.
- Strong organizational, analytical, and communication skills.
- High attention to detail with a focus on accuracy and compliance.
- Comfortable interacting with internal and external stakeholders across all levels.
- Proficiency in Microsoft Office Suite, Google Workspace, and QuickBooks.
- Solid understanding of financial systems and document management.
- Must be fluent in English, both written and spoken.
Benefits
- Montlhy Salary: gross monthly salary of 25,000 - 30,000 MXN.
- Christmas Bonus: 30 days, to be paid in December.
- Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
- Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
- Dental Insurance: Always smile with confidence!
- Life Insurance: (Death and MXN Disability)
- Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
- Cell Phone Reimbursement & Transportation Subsidy.
- Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. • Multicultural Exposure: Work with operations within Mexico and United States.
- MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- Exclusive Discounts: Benefits with different companies for being part of MezTal.
- Academic Agreements: Access to national universities and language schools.
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