Assistant(e) Administratif(ve) at Exco supporting teams in the administrative management. Involves client interaction, document handling, and HR management in a collaborative environment.
About the role
- Administrative Assistant providing high-quality operational support to the senior leadership team at March Networks. Responsible for managing office tasks, communication, and project support in a hybrid work environment.
Responsibilities
- Organize and maintain files (electronic and paper).
- Prepare, submit and reconcile expense reports, using Nexonia, ensuring accuracy, completeness and timely submission.
- Coordinate logistics for events, board meetings, or team offsites.
- Take minutes, track follow-ups, and ensure timely completion of action items.
- Provide general administrative support to executives and teams as required.
- Serve as a point of contact for internal and external stakeholders.
- Draft and edit correspondence, reports, and official documents.
- Coordinate communication between departments.
- Support special projects, ensuring timelines and deliverables are met.
- Conduct research, gather data, and prepare reports.
- Assist with the collection, tracking and organization of ESG related data and documentation.
- Handle sensitive information with discretion and maintain confidentiality.
- Represent the senior leadership team with professionalism in all interactions.
Requirements
- Proven experience as an Administrative Assistant, or similar role.
- Strong organizational and time-management skills with attention to detail.
- Proven experience with expense reports and using expense reporting tools
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office/Google Workspace and scheduling tools.
- Ability to multitask, prioritize, and work independently.
- Discretion and professionalism in handling confidential information.
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