Administrative Specialist supporting PPI's Advanced Underwriting team with case management and advisor collaboration. Responsible for maintaining databases, tracking systems, and underwriting processes.
About the role
- Assistant(e) Administratif(ve) at Exco supporting teams in the administrative management. Involves client interaction, document handling, and HR management in a collaborative environment.
Responsibilities
- Welcome clients at our office
- Receive and direct phone calls and messages
- Process and format documents, reports, and correspondence
- Independently draft all administrative documents and materials (emails, presentations, memos) in accordance with Exco's brand guidelines
- Manage inventory of office supplies and equipment
- Assist accounting teams with scanning and filing documents
- Facilitate information dissemination and the rollout of new processes
- Relay information within the office and with other offices in our group
- Handle HR administration for the office: absence tracking, medical appointments, and collection and transmission of payroll-related information
Requirements
- Holder of a Bac+2 diploma in secretarial studies or equivalent (two-year post-secondary diploma)
- Proven experience as a secretary/assistant, ideally in an accounting firm
- Proficient with standard office software on Windows, particularly Word and PowerPoint
- Autonomous, organized, responsive, and excellent interpersonal skills
Benefits
- A comprehensive onboarding program to learn about the company and our network
- An adapted work schedule (4.5 days/week)
- A telework policy
- Support from specialized business and sector teams
- A dynamic and varied training program
- Innovative tools
- Employee savings solutions: profit-sharing, incentive schemes, etc.
- An attractive company health insurance plan
- An attractive CSE (employee representative committee) benefits package
- Opportunities within a large group
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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