Hybrid Events & Admin Coordinator – Temporary

at livingHR, Inc.

• Job title: Events & Admin Coordinator – Temporary
• Job type: Part Time
• Experience level: Mid level, Senior
• Salary: $22 - $25 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Tampa, United States

About the role

• Events & Admin Coordinator managing event coordination and office operations at livingHR. Providing support for various internal and external functions in Tampa, FL with a hybrid work model.

Responsibilities

• Provide coordination and execution support for internal and external events, including company meetings, virtual webinars/workshops, client workshops, and community events
• Support events across Fe league (an affiliated women’s organization) and livingHR, including:
• Vendor communication and coordination
• Executing event Run of Shows
• Onsite event support before, during, and after events
• Assist with event logistics, materials preparation, and on-site needs
• Occasional travel to support livingHR and Fe league events, as needed
• Provide administrative support and research support to Executive Team, including calendaring, project management, research assignments, etc.
• Support office operations at the Tampa office, including office supply management, mail and banking responsibilities.
• Conduct errands as needed to support business operations and team needs
• Prepare meeting materials, agendas, and take detailed meeting notes to ensure smooth execution
• Provide general administrative support to Fe league including coordination, membership communications and follow-up tasks
• Manage employee and client gifting programs, including sourcing, coordination, and delivery
• Support special projects and initiatives that contribute to team engagement and community building

Requirements

• Ability to work approximately 20 hours per week
• Ability to work in office 2-3x per week at the livingHR Tampa office (Hyde Park)
• Digitally fluent, AI embracer, and expert at Microsoft 365
• Strong organizational skills and attention to detail
• Comfortable managing multiple tasks and priorities simultaneously
• Takes a proactive, anticipatory approach to supporting events, office operations, and executive team’s needs.
• Excellent verbal + written communication skills with internal stakeholders and external vendors
• Willingness to support events during evenings or occasional travel, as needed
• Prior experience in event coordination, office support, or administrative roles required

Benefits

• Health insurance
• Flexible work arrangements