Director managing congresses and events for GSK's Medical Affairs. Collaborating with cross - functional teams to ensure compliance and successful execution of congress strategies.
About the role
- Event Coordinator supporting business events planning at Tourisme Montréal. Collaborating with teams to manage multiple events efficiently while ensuring customer satisfaction and logistical success.
Responsibilities
- Assist with research and coordination of all Campagne Affaires events, including trade shows, Signature events, familiarization tours, and other events involving activations
- Create invitations and thank-you messages through our database
- Ensure thorough follow-up and perform necessary reminders by email or phone to optimize event attendance rates
- Manage registrations for various events, trade shows, and other activities
- Coordinate clients' transportation and accommodation needs
- Conduct research and create client profiles for Campagne Affaires events, sales booths, and sales visits
- Prepare satisfaction surveys for clients and partners
- Process post-event data by compiling collected information, updating the database, and assigning follow-ups to the relevant managers
- Contact vendors as needed by phone or via Microsoft Teams
- Other administrative tasks
- Process payment requests and follow up on invoices
- Responsible for regularly updating the Finance budget file as well as the master events spreadsheet
- Maintain Campagne Affaires documentation and the monthly metrics table
- Draft and prepare various administrative documents, including itineraries for familiarization tours, client confirmations, and any other documents related to event organization and coordination
- Prepare badges, place cards, gifts, and any other required materials
- Attend monthly meetings with the different markets and distribute meeting minutes
- Manage shipment of boxes for various events, including completion of required forms, notably customs documentation for shipments to the United States
Requirements
- Minimum: DEC (Diploma of College Studies) or equivalent in event management; studies in tourism or hospitality are an asset
- Minimum 2 years of experience in events
- Proficient in Microsoft Office suite
- Fluent in English and French (spoken and written); events may take place in Canada, the United States, and internationally
- Experience in project management
- Experience in budget management
Benefits
- Competitive annual salary determined according to a salary scale, indexed annually
- Employer-matched group RRSP (Registered Retirement Savings Plan) up to 5% of salary
- 3 weeks of paid vacation from the start of the reference year
- Comprehensive group insurance, employee assistance program (EAP), and telemedicine after 3 months; costs shared 50/50
- Health spending account of $250 per year
- Paid business days off between Christmas and New Year's Day
- 7 sick days and 3 personal days per calendar year
- Employer contributes 50% of the cost of the annual Opus transit pass (plus an 8% discount on the portion paid by STM, RTM)
- 35-hour workweek and compressed work schedule during the summer
- 9 statutory holidays plus 1 additional day at Easter
- Hybrid work policy offering up to 2 days per week of remote work
- Option to work remotely outside Quebec for up to 10 consecutive days per year, when combined with one or two weeks of vacation
- Structured onboarding and integration program focused on team cohesion and cross-functional collaboration
- Skills development and training program
- Access to numerous tourist attractions, events, and festivals free of charge year-round
- Bright downtown office in the heart of the city, close to McGill and Bonaventure metro stations, next to the Fairmont The Queen Elizabeth hotel
- Complimentary invitations and tickets to cultural and sporting events
- A close-knit team and a dynamic work environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Assistant Director of Fundraising managing high - impact fundraising events to support the National MS Society's mission. Focused on innovation, donor engagement, and campaign execution within the Midwest Region.
Join Amcor as an Assistant Operator, producing high - quality packaging through hands - on training and experience. Seek to grow into a Machine Operator role in various departments.
Training Events Coordinator supporting CMS in planning virtual and in - person training events. Collaborating with healthcare stakeholders to enhance Medicaid program integrity through effective education.
Athletic Trainer providing per diem services at athletic events across Wisconsin. Collaborating with medical professionals and offering comprehensive athlete care and support.
Event Marketing Sr. Manager at Arketa focusing on event - led demand generation and cross - functional collaboration with Sales and Marketing. Building integrated campaigns and managing event logistics.
Events Operations Specialist overseeing scheduling and logistics for trade shows and marketing events. Collaborating with sales and marketing to maximize company ROI and ensure event excellence.
Banking Advisor providing client - focused banking, credit, and investment services at RBC. Maximizing client interactions and collaborating with partners to achieve client goals.
Team Leader in Event Production at CCL responsible for event logistics and team management. Mentoring and onboarding new Event Producers for effective client interactions.
Event Operations Assistant working for RX, supporting planning and execution of events in Düsseldorf, Germany.