Accounts Payable Specialist handling vendor payments and analyses for PPG's accounting operations. Establishing vendor relationships and ensuring accurate processing of financial documents in Queretaro, Mexico.
About the role
- Accounts Payable role managing vendor onboarding, invoice tracking, and payment execution at Klar. Collaborating in a diverse team at a leading Mexican fintech startup.
Responsibilities
- Vendor Onboarding & Management
- Request and validate legal/tax documentation for new vendors
- Register and onboard vendors in the ERP (bank details, tax ID, legal name, payment terms, etc.)
- Verify compliance against blacklists (SAT/AML) and internal documentation requirements
- Periodic updates of vendor information and proper document filing
- Invoice Reception, Review & Control
- Receive, track, and register invoices/CFDIs in the system for accounting
- Validate tax requirements (UUID, tax regime, payment method, VAT, retentions, etc.)
- Review prices, purchase orders, contracts, and agreed terms
- Ensure proper accounting classification (account, cost center, project, business unit)
- Prioritize invoices based on due dates and credit terms
- Payment Scheduling & Execution
- Prepare weekly payment proposals according to due dates and internal approvals
- Control payment status (scheduled, paid, pending, returned, under clarification)
- Prepare and send payment complements when required
- Maintain continuous communication with vendors regarding payment dates and follow-up
- Reconciliations & Balance Cleanup
- Reconcile accounts payable against the general ledger
- Identify open items, pending charges, and credit notes
- Clean up and clear balances for monthly financial statements
- Follow up on discrepancies with vendors and internal teams
- Closing Activities & Reporting
- Prepare weekly/monthly reports of due invoices and aging
- Generate AP reports for Treasury, Accounting, and Management
- Record and support internal/external audit requirements
- Generate AP KPIs (payment timing, open tickets, aging, etc.)
- Process Implementation & Continuous Improvement
- Define, document, and update AP policies (from onboarding to payment)
- Design workflows, approval levels, formats, and internal controls
- Propose process improvements and automation initiatives
- Implement tools to enhance control, visibility, and traceability
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or similar.
- Strong background in Accounts Payable (3-5 years), managing the full AP cycle (invoice reception, validation, posting, and payments).
- Experience with vendor onboarding and management, including tax/legal documentation, ERP registration, updates, and blacklist checks (SAT/AML).
- Solid knowledge of CFDI tax validation (UUID, VAT, withholdings, payment method, tax regime).
- Skilled in reconciliations, balance cleanup, and resolving discrepancies with vendors and internal teams.
- Experience preparing payment proposals, controlling payment status, and issuing payment complements.
- Previous involvement in month-end close, AP reporting, aging, KPIs, and audit support.
- Hands-on experience with SAP.
- Intermediate–advanced English for communication with external vendors and internal reporting.
Benefits
- Competitive salary based on performance and experience
- Chance of earning Klar stock options
- 15 days of paid vacation per year; plus extended maternity and paternity leaves
- Vacation premium
- 30 days of Christmas bonus
- Food vouchers
- Medical Insurance
- Computer device
- Wellhub subscription to offer mental and physical health
- Sponsored coaching and therapy sessions via Modern Health
- A modern centrally located office in Mexico City with free drinks, snacks, and regular social events
- International work environment with amazing and highly skilled people
- A world class team that helps you evolve your skills in areas you're interested in
Job title
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Degree requirement
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