Hybrid Executive Assistant

at Keller Executive Search International

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £35,000 - £50,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Manchester, United Kingdom

About the role

• Executive Assistant providing high-level support to senior management in a busy logistics environment. Managing operations to enhance efficiency and workflow for executives.

Responsibilities

• Provide high-level administrative support to senior executives, including diary management, travel coordination, and meeting scheduling.
• Manage incoming communications, screen calls and emails, and prioritise correspondence on behalf of executives.
• Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
• Coordinate internal and external meetings, including leadership meetings, board meetings, and stakeholder engagements.
• Support project coordination and follow up on key actions across departments.
• Arrange domestic and international travel, accommodation, and itineraries.
• Maintain confidential records, documents, and executive files with a high level of discretion.
• Liaise with internal teams, clients, suppliers, and external stakeholders in a professional manner.
• Assist with event planning, executive visits, and business functions.
• Monitor deadlines, key deliverables, and operational priorities to ensure executives remain well prepared.
• Support budget tracking, expense processing, and invoice administration where required.
• Contribute to process improvements that enhance efficiency within the executive office.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role.
• Experience working in logistics, supply chain, transport, manufacturing, or another fast-paced operational environment is preferred.
• Excellent organisational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and problem-solving ability.
• Ability to work independently and collaboratively across teams.
• Comfortable operating in a deadline-driven and changing environment.
• A proactive approach with the confidence to anticipate executive needs.
• Educated to A-level or equivalent; additional business administration qualifications would be beneficial.

Benefits

• Competitive salary: **£35,000 - £50,000 per annum**
• Annual performance-related bonus
• Pension scheme
• Private healthcare
• Generous annual leave entitlement plus public holidays
• Hybrid working options, where applicable
• Career development and training opportunities
• Employee assistance programme
• Life assurance
• Company events and wellbeing initiatives