Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
About the role
- Senior Accounts Payable Manager overseeing all accounts payable operations for Ironclad. Driving automation, supplier management, and collaborating with cross-functional teams for process improvements.
Responsibilities
- Oversee AP inboxes on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved
- Oversee AP accountant with supplier onboarding, invoice processing and AP issue resolution
- Process weekly payment runs through Coupa Pay, including processing virtual card payments, and resolving any payment issues/returns
- Support Accounting with resolving any discrepancies in the GL associated with AP related transactions (invoices and/or payments)
- Drive efficient supplier onboarding process, ensuring quick turnaround time and demonstrating clear and timely communication with buyers and suppliers
- Oversee supplier payment accounts creation and validation in Coupa Pay
- Maintain accurate and clean supplier records, including ensuring a smooth onboarding process for new vendors and validation of supplier payment accounts
- Own the annual 1099 reporting process
- Manage PO listing and drive migration plan for existing non-PO spend onto PO
- Support buyers with PO maintenance questions and be responsible for clear and instructive internal comms around how to use Coupa and expectations for PO requirements
- Review and validate invoices timely, ensuring the accuracy of payment terms, PO matching, and amounts invoiced
- Reconcile AP and virtual card activity on a monthly basis and investigate reconciling items between the GL and subledger
Requirements
- Coupa experience, including SIM and CoupaPay is required
- BA/BS degree in accounting is a plus
- Support oriented mindset, demonstrated by timely and efficient responses to supplier/internal team inquiries
- Experience supporting international payments in CoupaPay
- Proven track record of driving automation and process improvements
- Proven ability to drive forward month-end AP close process, meet tight deadlines, and proactively drive the AP operations forward
- Ability to manage work and solve problems independently
- Experience managing shared service resources
- Passion for getting into the details as this is a hands-on role requiring both management and individual contributor responsibilities
- 8+ years of experience in accounts payable, preferably within the SaaS industry
- Strong attention to detail and ability to prioritize effectively
- Excellent communication and organizational skills, with the ability to work cross-functionally and build effective partnerships internally and with external contacts
- Experience with large ERP systems such as NetSuite is a plus
Benefits
- 100% health coverage for employees (medical, dental, and vision), and 75% coverage for dependents with buy-up plan options available
- Market-leading leave policies, including gender-neutral parental leave and compassionate leave
- Family forming support through Maven for you and your partner
- Paid time off - take the time you need, when you need it
- Monthly stipends for wellbeing, hybrid work, and (if applicable) cell phone use
- Mental health support through Modern Health, including therapy, coaching, and digital tools
- Pre-tax commuter benefits (US Employees)
- 401(k) plan with Fidelity with employer match (US Employees)
- Regular team events to connect, recharge, and have fun
- And most importantly: the opportunity to help build the company you want to work at
Job title
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