Hybrid Talent Acquisition Coordinator

at Hilton Grand Vacations

• Job title: Talent Acquisition Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Orlando, United States

About the role

• Talent Acquisition Coordinator managing onboarding lifecycle from offer through Day One for Hilton Grand Vacations. Ensuring positive candidate experiences and efficient coordination with HR and partners.

Responsibilities

• Prepare and generate offer letters in accordance with approved compensation, leveling, and internal policies
• Coordinate offer approvals with recruiters, hiring managers, HR, and finance as needed
• Send offers to candidates and track acceptance, declines, and negotiations
• Manage pre-employment requirements, including background checks, reference checks, and employment eligibility verification
• Communicate next steps clearly to candidates after offer acceptance
• Initiate and track onboarding workflows in HRIS/onboarding systems
• Collect and verify new hire documentation (I-9, tax forms, agreements, policy acknowledgments)
• Coordinate start dates and ensure alignment across recruiting, HR, Training, and hiring managers
• Provide new hires with onboarding schedules, welcome materials, and first-day instructions
• Ensure all onboarding tasks are completed prior to Day One
• Serve as a point of contact for new hires on Day One to troubleshoot issues
• Coordinate introductions and handoffs to Training & HR
• Ensure a smooth transition from recruiting to onboarding and employee lifecycle ownership
• Ensure all offer and onboarding processes comply with legal, regulatory, and company policies
• Maintain accurate records in ATS and HRIS systems
• Track onboarding completion metrics and resolve outstanding items promptly
• Identify process gaps and recommend improvements to offer and onboarding workflows

Requirements

• Proven experience as a Talent Acquisition Coordinator, or similar role.
• Familiarity and proficiency with Applicant Tracking Systems (ATS) and HR software
• Exceptional interpersonal, communication, and relationship-building skills, with the ability to engage effectively with a diverse range of stakeholders and candidates.
• Strong organizational and time-management abilities, with the capacity to manage multiple open positions and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and a data-driven approach to recruitment.

Benefits

• Excellent benefits that start Day One (medical, dental, and vision)!
• 401(k) with Employer matching
• Employee Stock Purchase Program
• Paid Time Off (PTO) that allows for adventure, rest, relaxation, or recuperation
• Our Go Hilton Team Member Travel Program offers Team Member and family travel discounts
• Perks at Work Discount Program
• And so much more!