Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Coordinator at Heath Consultants managing vendor invoices and payments efficiently. Ensuring accurate records and compliance in a structured environment near Houston, TX.
Responsibilities
- Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
- Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
- Maintain organized and complete records of all AP transactions for audit and compliance purposes.
- Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately
- Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices
- Ensure invoice quantities and pricing match purchase orders
- Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or DataWorks
- Run and review the 'Received Not Invoiced' report regularly
- Manage vendor maintenance, setups, and issue resolution
- Void checks, apply credit memos, and research unpaid invoices
- Prepare checks for approval, signature, and mailing after check runs
- Support other accounting and administrative tasks as assigned
Requirements
- High school diploma or equivalent required; Associate's degree in Accounting or Finance preferred
- Minimum of 2 years of experience in accounts payable or a similar accounting role
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with ERP systems such as Epicor or DataWorks a plus
- Strong attention to detail and organizational skills
- Excellent communication and follow-up skills
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