Junior Accounts Payable Analyst responsible for invoice reception, validation and payment proposals. Working in a hybrid model while supporting diverse teams and processes in Brazil.
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Hybrid Accounts Payable Manager
Posted 15 hours ago
About the role
- Accounts Payable Manager leading financial operations at ASCO. Focus on driving process improvements and mentoring teams within a hybrid work environment.
Responsibilities
- Lead and assist the AP team in processing invoices, payments, and expense reports.
- Ensure that non-PO and PO invoices are processed daily in our financial system.
- Ensure that new vendors, suppliers, and volunteers are created timely.
- Collaborate on responding to emails timely including the AP mailbox.
- Collaborate with uploading invoices for Honoraria, Grants and Awards.
- Collaborate with team members to prioritize daily activities.
- Manage payment returns and rejections timely.
- Manage and clear outstanding checks.
- Record and reconcile corporate department cards and VP credit cards payments.
- Review and process weekly payment batches for Direct Debit Payment, ACHs/Checks and batches for Zelle, Paypal, wires, ensuring accuracy and timeliness of payments to vendors and suppliers.
- Oversee and maintain key relationships with banks and payment service providers.
- In partnership with our banking and payment service providers, collaborate to continuously optimize internal processes and integrate emerging market trends.
- Quickly triage and resolve escalated issues related to invoices, vendor inquiries, and payment discrepancies while proactively communicating status.
- Train staff across the organization to properly use Oracle Financial Cloud.
- Work with financial team to identify Accounts Payable improvements in Oracle Financial Cloud.
- Participate in the timely cadence of the month-end close process ensuring deadlines are met and a high-quality product is delivered.
- Develop and implement AP policies and procedures to ensure compliance with regulatory requirements and internal controls.
- Ensure compliance with internal policies, accounting standards, and regulatory requirements related to AP.
- Prepare financial reports related to AP activities, including aging reports, reconciliation statements, and variance analysis.
- Collaborate within the Finance Department to determine areas of improvement and develop plans to implement.
- Analyze financial data to identify trends, areas for improvement, and cost-saving opportunities.
- Collaborate with the finance team to support budgeting, forecasting, and financial planning processes.
- Coordinate with auditors during internal and external audits, providing necessary documentation and explanations.
- Implement controls and measures to prevent fraud, errors, and discrepancies in AP processes.
- Provide leadership, guidance, and mentorship to the AP teams, fostering a culture of accountability, collaboration, and continuous improvement.
- Conduct performance evaluations, set goals, and develop training programs to enhance team skills and productivity.
- Managing the accuracy of the vendor database.
- Prepare, review, and submit 1099/1096 timely.
- Serve as a backup to Procurement and Contract Specialist.
Requirements
- Bachelor's degree in accounting, finance, management, or a related field or equivalent years of experience
- 6+ years' experience performing full-function accounts payable duties
- Extensive knowledge of accounting and accounts payable principles, including general ledger coding
- Experience in calculating, posting, and managing financial records accurately
- Staff management experience with a track record of engaging, motivating, and developing staff
- Oracle Financial Cloud experience preferred
Benefits
- Hybrid Work Environment
- Open Leave Policy
- Paid Family Leave
- 13 Paid Holidays per Calendar Year
- Staff Appreciation Days
- 401(k): 7.5% Employer Contribution
- Medical/Dental/Vision
- Employee Assistance Program
- Fertility and Family Forming Healthcare Concierge
- Flexible Spending Account(s)
- Healthcare Savings Account
- Disability and Life Insurance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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