Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
About the role
- Personal Assistant supporting the director at Hastings Direct, managing schedules and communications in a hybrid capacity. Handling travel arrangements and event organization for effective leadership support.
Responsibilities
- Organise and maintain diaries, appointments and meetings, ensuring the Director is well-prepared
- Arrange travel, visas and accommodation, occasionally travelling with Leadership Team for note-taking or assistance
- Support event management – booking and organising off-site events, business communications and engagement activity
- Deal with incoming email, and correspond on behalf of the Director
- Screen enquiries and requests, handling them appropriately
- Meet and greet visitors, liaise with customers, suppliers and other colleagues
- Devising and maintaining office systems, including procurement and expenses
- Carry-out background research and present findings, produce documents, briefing papers, reports and presentations
Requirements
- A background working as a Personal or Executive assistant, ideally in a Financial Services organisation
- Exceptional senior stakeholder skills with proven track record of interacting with senior management and external partners
- Exceptional written and oral communication skills
- Excellent Microsoft Office and IT skills, including Outlook, Word, Excel, PowerPoint, OneNote and Teams
- The ability to multitask & work under pressure and tight deadlines whilst maintaining excellent organisational and time management skills
- The ability to research, digest, analyse and present material clearly and concisely
- The ability to work on your own initiative whilst maintaining discretion and an understanding of confidentiality issues
Benefits
- Attractive salary based on experience (pay reviews also completed each year)
- Flexible Working – We champion a flexible and hybrid working approach
- Competitive Bonus Scheme - annual 4Cs performance bonus, usually paid in March
- Physical Wellbeing – healthcare cash plan for everyday health care claims
- Financial Wellbeing – life assurance cover, income protection, pension contributions, discounts, and free mortgage advice
- Mental Wellbeing Programme - thrive mental health app, 24/7 assistance programme, in-house mental health support
- 25 days annual leave + bank holidays, option to buy/sell leave, private healthcare, dental plans, discounted health assessments, cycle to work and tech schemes, social events
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Lead Executive Assistant at Honeywell in Bucharest, coordinating executive activities and supporting governance groups. Managing schedules, meetings, and special projects to ensure operational success.
Executive Assistant supporting CEO and COO at fast - growing SaaS company. Owns calendars, drives networking in San Francisco, and manages office operations.
Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.