Assistente de Service Desk providing technical support in São Paulo. Responsible for opening calls and assisting the team with technical issues.
About the role
- Office Manager overseeing operations while supporting the founders. Managing office tasks and assisting with organizational needs in a hybrid work environment.
Responsibilities
- Oversee day-to-day office operations, systems, and administrative processes.
- Manage vendors, office supplies, and internal communications.
- Organize and maintain office equipment and resources.
- Coordinate team events, meetings, and activities.
- Supervise office cleanliness, safety, and compliance with workplace policies.
- Handle incoming calls, emails, and correspondence, ensuring timely responses.
- Maintain filing systems, records, and documentation, both digital and physical.
- Manage budgets, petty cash, and office expense tracking.
- Support HR-related administrative tasks, such as onboarding and employee records.
- Implement and improve office procedures and workflow efficiency.
- Organize travel arrangements, itineraries, and accommodations for the founders.
- Plan and coordinate company events, client meetings, and team off-sites.
- Assist with prioritizing tasks, follow-ups, and executive support.
- Conduct research and provide insights to inform decision-making.
- Handle confidential information with discretion and professionalism.
- Liaise with clients, partners, and stakeholders on behalf of executives.
- Draft and proofread emails, letters, and documents for clarity and accuracy.
- Track and monitor deadlines, projects, and ongoing initiatives.
- Take on ad hoc responsibilities such as event support, special projects, or urgent tasks outside regular duties.
Requirements
- Proven experience as an Office Manager, Executive Assistant, or PA to senior leadership.
- Strong organizational, multitasking, and time-management abilities.
- Proactive and resourceful with excellent problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion.
- Familiarity with growth marketing, lead generation, or B2B operations is a plus.
- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Teamwork, Excel/Sheets).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Provide assistance to management in daily operations at GLOBAL - FINANZ, a leading German financial services provider. Organizing internal processes and maintaining customer communication.
Office Manager at Ekimetrics responsible for office operations and vendor management. Ensuring a welcoming workplace with a focus on sustainability and responsible operations.
Field Office Manager providing administrative support for field operations in a construction environment. Handling HR records, payroll processing, and various employee queries at the Colorado City site.
Philanthropy Administrative Coordinator providing administrative support for Unbound's Philanthropy Team. Focused on scheduling and workflow coordination to enhance donor relationships.
Administrative Assistant providing essential administrative support for Advance Tax Strategies team. Responsibilities include calendar management, expense processing, and client engagement duties in a hybrid environment.
Remote Bilingual HR/Admin Assistant focusing on payroll preparation and HR support in the medical/insurance sectors. Involve administrative duties, onboarding, and compliance in a hybrid setup.
Executive Administrative Assistant providing advanced administrative support to FPI Corporate executives. Responsible for efficient department operations and managing complex confidential information.
Administrative Assistant handling various administrative tasks in Barueri. Working with SAP/R3 and SCADA systems, managing stock control, and supporting financial processes.
MH
Security Cooperation Administrative Specialist at HII's Mission Technologies supporting USCENTCOM in Tampa. Delivering administrative support and resolving personnel - related issues across military groups.