About the role

Administrative Assistant providing high-level support to the Fisheries sector at Assembly of First Nations. Responsibilities include managing schedules, logistics, and communications within the team.

Responsibilities

Provide general administrative and office support to the Director and Sector staff.
Prepare and process travel requests, bookings and reimbursement claims for staff, National Fisheries Committee delegates and guests.
Manage the Director’s and team’s calendars, appointments and meetings, as required.
Coordinate logistics for meetings, workshops and special events, including air and ground transportation, hotel and meeting room bookings, catering and preparation of meeting materials.
Attend meetings and prepare, transcribe and distribute accurate minutes and action lists.
Maintain filing systems and databases; sort and organize incoming mail, reports and reference documents.
Monitor and manage office supply inventory and order additional supplies as needed.
Assist with financial tracking of program expenditures and help reconcile budget reports with financial records.
Act, as requested and on behalf of the Director, as the primary point of contact for external stakeholders.

Secondary school diploma required; a certificate or diploma in office administration, business administration or a related field is preferred.
Minimum of two years' experience in an administrative role; experience in political, Indigenous or nonprofit sectors is an asset.
Proficiency with the Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and ability to adapt to digital office systems.
Strong written and verbal communication skills.
Excellent time-management and organizational skills; ability to manage multiple priorities effectively.
Experience organizing travel, meetings and events.
Knowledge of accounts payable and receivable processes and financial reconciliation procedures.
Ability to work independently and as part of a team in a fast-paced work environment.
Demonstrated cultural competency and knowledge of First Nations cultures, values, governance and current issues.
Proficiency in a First Nations language or in French is an asset.

Employer-paid health insurance premiums – Comprehensive coverage for health, dental and vision care for you and your family, with premiums fully paid by the AFN.
Generous supplementary pension plan – A competitive retirement plan with significant employer contributions to help you build your future.
Ample annual leave, sick leave and personal days – Generous vacation, paid sick leave and personal days, plus additional non-statutory days off throughout the year.
Professional development support – Coverage for courses, certifications and training to help you develop skills and advance your career.
Wellness funds – Annual funds that can be used for fitness, mental health supports or other wellness-related expenses.
Central, modern location – Bright, collaborative offices located in the Sun Life building in downtown Ottawa.
Amenities – Within walking distance of downtown cafés, restaurants and shops.
Meaningful work – Join a national organization that advocates for First Nations and improves life in communities across Canada.
Collaborative and inclusive culture – Work alongside passionate, dedicated colleagues in a dynamic and supportive environment.