Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
About the role
- Administrative Assistant aiding TENx10's national discipleship movement and collaboration efforts. Managing logistics, payments, and administrative support for the team in Pasadena, CA.
Responsibilities
- The TENx10 Administrative Assistant will help support the execution of the TENx10 Collaboration.
- Provide administrative support to the TENx10 Director of Operations.
- Process all payments, deposits, monthly business credit card statements, and reimbursements.
- Plan the logistics for weekly staff meetings.
- Take detailed and comprehensive notes during staff meetings and ensure follow up items are assigned.
- Maintain accurate grant metrics through routine data entry and clerical support.
- Assist in the hiring process by organizing job applications, scheduling interviews, and participating in hiring interviews.
- Communicate personnel related announcements to the TENx10 team.
- Maintain and keep organized electronic filing systems, folders, and documents of all office information.
- Coordinate delivery of office and event supplies.
Requirements
- Bachelor’s degree or equivalent
- Two to three years related experience as an administrative or executive assistant
- High attention to deadlines, accuracy, and details.
- Ability to travel domestically at least once a quarter for various events.
- Ability to work a primarily remote role with regular on-site presence required at our Pasadena campus.
- Ability to manage the storage and shipping of TENx10 supplies and resources that are stored at the Fuller Campus.
- Ability to store some office and shipping materials in personal residence if needed.
- Strong customer service orientation with a professional and kind demeanor.
- Able to maintain a positive customer service attitude in challenging situations.
- Energetic self-starter with ability to work independently.
- Works well in a multicultural environment with focus on diversity, equity and inclusion.
- Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments.
- Strong verbal and written communication skills.
- Technologically savvy with a high proficiency with work and project management applications, such as Monday.com, Airtable, Google Apps, and Microsoft Office applications.
- Works well under pressure and can manage pressing requests and situations.
- Able to prioritize multiple tasks simultaneously.
- Ability to work effectively both independently and as a member of a team.
Benefits
- Must be willing to abide by Fuller Community Standards
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