Executive Assistant supporting a fast - paced entrepreneur in organizing business and personal responsibilities. Requires strong organizational skills and proactive support in a dynamic environment.
About the role
- Senior Assistant in Ferring Pharmaceuticals managing logistics and administrative tasks for the Leadership Team. Ensuring smooth coordination across calendars, travel, and documentation processes.
Responsibilities
- Support the contract process, ensuring documents are correctly created, routed, approved, signed, and stored in the Contract Management System.
- Manage LT expense processes, supporting Concur or outside system submissions, organizing receipts, resolving missing or blocked items, handling corporate card setup and issues.
- Coordinate end‑to‑end travel arrangements for LT, including booking flights and hotels, managing visas and authorisations.
- Manage LT calendar and scheduling logistics, including organizing meetings and rooms, coordinating travel and time‑zone considerations.
- Coordinate meetings, onsites, offsites and with external partners end‑to‑end, managing logistics, materials, documentation, venues, catering, travel, guest arrangements.
- Ensure the budget side is aligned with guidelines, resolving missing or blocked items.
- Support clear, well‑structured LT documentation and folders.
Requirements
- 5+ years of experience in executive support, Medical, R&D operations or finance administration.
- Strong organisational and multitasking skills with high attention to detail.
- Experience with systems such as Link Squares, Coupa, Concur, Business Central, Amex GBT, SharePoint, Teams PowerPoint, Word and Excel (advanced), and use of AI tools.
- Ability to work with other systems and learn how to use new systems.
- Ability to coordinate with multiple stakeholders across regions and functions.
- Fluency in English; excellent communication skills additional language is a plus.
Benefits
- Parental leave for both birthing and non-birthing parents.
- Extended support on family building journey.
- Inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey.
- Financial support for fertility treatments, surrogacy programmes, adoption, egg freezing, counselling and related services.
- Paid leave for fertility treatment and adoption procedures.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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