Executive Assistant providing administrative support to executives at Sedgwick. Coordinating meetings, travel, and confidential information management for leadership.
About the role
- Executive Assistant at Egon Zehnder supporting consultants with administrative tasks and client engagement. Role involves scheduling, travel planning, and communication management.
Responsibilities
- Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
- Manage complex calendars and prioritize meetings/calls as needed.
- Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
- Process expense reimbursements for consultants and candidates.
- Compose, prepare, and edit confidential correspondence.
- Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
- Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
- Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
- Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.
- Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
- Take a proactive approach to assist with various client needs during a consultant’s absence.
- Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
- Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
- Assist accounting department with billing, client invoicing, and receivables.
- Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
- In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
Requirements
- Bachelor’s degree preferred
- A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.
- Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
- Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
- Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
- Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
- Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.
Benefits
- Hybrid work model: 50% in office / 50% remote* (Tuesdays/Wednesdays/Thursdays)
- 401k – company match and additional discretionary employer contribution
- Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
- Employee Assistant program (EAP)
- Paid parental leave
- Personal Time Off – paid vacation, sick time, volunteer days
- Paid holidays including week off between Christmas and New Year’s
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant providing high - level administrative support to CEO of IT consulting firm. Managing calendars, handling confidential data, and coordinating projects for operational excellence.
Assistant médical dans une association à but non lucratif de santé au travail à Lyon. Gestion des relations entre équipes médicales, adhérents, et salariés, avec diverses tâches administratives.
Executive Assistant supporting the Executive Director and Board at Dogwood Alliance. Managing schedules, communications, project coordination, and board activities in a hybrid role.
Secrétaire médical.e at CYPATH handling patient and professional communication, managing laboratory emails and scheduling, requiring medical terminology knowledge.
Executive Assistant supporting Senior Executive Directors at Deloitte. Responsible for managing schedules, handling confidential materials, and coordinating travel logistics in Singapore.
Executive Administrator providing high - level support to senior executives at USAble Life. Managing administrative functions, project coordination, budget oversight, and facilitating communication.
Unit Secretary responsible for communication, record - keeping, and support at nursing unit in PAM Health. Ensuring order and assisting nursing staff with various related duties.
Executive Assistant managing complex calendars and events for C - suite at Varo, a digital bank. Providing organizational support and accommodating schedule shifts while maintaining effective communication.
Executive Assistant providing administrative support to Chief Development Officer while collaborating with the California Development Department. Coordinating meetings, managing schedules, and assisting in project support.