Executive Assistant supporting CEO at Firecrawl, a fast - growing AI infrastructure startup. Managing calendar, email, and operational details for efficient workflow.
About the role
- Executive Assistant supporting the Global Chair at Egon Zehnder, coordinating travel and stakeholder communications. Ensuring efficient calendar and operations management within a leadership advisory firm.
Responsibilities
- Proactively manage the Chair’s calendar including:
- Owning all scheduling effectively (travel arrangements, internal/external meetings, etc.)
- Anticipating and addressing scheduling conflicts
- Prioritize and filter meeting requests in alignment with guidance from the Chair
- Aid in meeting preparation (i.e., background research, document preparation)
- Intentionally plan and manage the Chair’s annual travel calendar
- Design multi-region travel itineraries and manage related travel expenses
- Coordinate logistics to ensure seamless travel, particularly across Europe, with understanding of regional logistics and local business norms
- Serve as a primary coordination point on behalf of the Chair including for high-discretion communications with the Board, CEO, ExCo, Partners, and external clients/relationships
- Manage correspondence and scheduling with discretion, professionalism, and strong judgment
- Handle sensitive requests and information with maturity and confidentiality
- Coordinate logistics for Board meetings, Partner Gatherings, and other internal meetings as needed
- Support preparation of materials in partnership with all relevant stakeholders
- Maintain organizational systems for tracking engagements, contacts, and logistics
- Support expense management, travel administration, and operational processes
- Contribute to establishing efficient ways of working within the Office of the Chair
Requirements
- Bachelor's degree required
- A minimum of 5 years' experience serving in an administrative function, ideally within a professional services firm
- Excellent written and verbal communication skills, with the ability to interact confidently with senior leaders and external stakeholders
- Exceptional level of discretion and professional judgment
- Experience managing complex global travel including strong familiarity with Europe (geography, business norms, and cross-border coordination)
- High degree of proficiency and comfort using AI tools and technology
- Strong organizational skills and attention to detail
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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