Hybrid Executive Assistant

at DePaul University Athletics

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $31 - $35 per hour
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Chicago, United States

About the role

• Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.

Responsibilities

• Serve comprehensive administrative support to the Dean of the College of Liberal Arts & Social Sciences (LAS).
• Independently compose, edit, organize, and manage material for the Dean's signature, e.g., letters of support, award letters, commencement speaker invitations, annual reports, discipline-specific promotional materials, etc.
• Manage and maintain the Dean’s daily schedule and calendar and interact with senior level administration on the Dean's behalf.
• Organize and plan major college meetings/events, e.g., monthly LASAC meetings, quarterly college-wide meetings, promotion and tenure hearings, college retreats, etc.
• Develop and execute strategic communications plans; draft announcements and newsletters; solicit news and announcements from LAS departments.
• Acts as the liaison between Facilities Operations and the college in case of emergencies; manage the Facilities Access Management Tool for the Dean's Office.

Requirements

• Bachelors degree required.
• 5-7 years of progressively responsible experience working as a project manager, program coordinator, or executive assistant (or comparable) position.
• Exceptional writing, editing proofreading and speaking skills; extraordinarily organized and able to work effectively in a team, juggling multiple and varied tasks simultaneously; rigorous adherence to deadlines and timelines; appropriate initiative within the parameters of the position; meticulous attention to detail; committed to high performance and dedicated to ensuring that the college is presented to internal and external constituents in the most professional light; extraordinary diplomatic skills and be an accomplished problem-solver; demonstrated ability to make responsible decisions and act with discretion; ability to manage multiple tasks simultaneously and to prioritize workflow; familiar with an academic environment and extremely detail oriented.

Benefits

• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees *and* dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!