Accounts Payable Clerk managing A/P processes at SMOC in Framingham, MA. Collaborating with accounting team and ensuring compliance with financial policies.
About the role
- Accounts Payable Specialist managing full cycle accounts payable operations at DBV Technologies. Responsible for invoice processing, payment schedules, and vendor relationship management.
Responsibilities
- Receive, review, verify, and process vendor invoices for accuracy, proper authorization, matching to purchase orders/receipts (3-way match), and correct coding to general ledger accounts/cost centers.
- Enter and upload invoices into accounting/ERP software (Microsoft Dynamics).
- Prepare and process payments via check, ACH, wire transfer, credit card, or other methods while avoiding late fees.
- Monitor payment schedules, track due dates, and manage aging payables to optimize cash flow.
- Reconcile vendor statements, resolve discrepancies, research invoice/payment issues, and handle vendor inquiries professionally.
- Research and resolve purchase order, contract, invoice, or payment discrepancies and documentation issues.
- Maintain organized records of invoices, purchase orders, approvals, payments, and related documentation (physical and digital filing/archiving).
- Assist with month-end closing procedures, including AP accruals, journal entries, and sub-ledger to general ledger reconciliations.
- Calculate and report sales/use tax on paid invoices as required; prepare related filings.
- Prepare and issue 1099 forms or similar tax reporting documents annually.
- Provide supporting documentation for internal/external audits and ensure adherence to company policies, GAAP/internal controls, and fraud prevention measures.
- Identify and monitor opportunities for process improvements.
- Communicate effectively with vendors, department heads, and procurement teams regarding payment status, invoice issues, or required approvals.
- Perform ad-hoc projects, data analysis, and support for accounting team initiatives as assigned.
Requirements
- High school diploma or equivalent (required); Associate's or Bachelor's degree in Accounting, Finance, Business, or related field (preferred).
- 2–5+ years of progressive accounts payable or related accounting experience.
- Proficiency with accounting software/ERP systems and Microsoft Office (especially Excel for data analysis, reconciliations, and reporting).
- Understanding of basic accounting principles, accounts payable processes, and internal controls.
- Excellent attention to detail, organizational skills, and accuracy in high-volume transaction environments.
- Good analytical and problem-solving abilities to research and resolve discrepancies.
- Effective verbal and written communication skills for vendor and internal interactions.
- Ability to prioritize tasks, meet deadlines, and handle confidential financial information.
- Knowledge of payment methods (ACH, wire, check) and basic tax compliance (e.g., 1099 reporting, sales tax).
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
Accounts Payable Analyst providing analytical support for invoice registration at Kraft Heinz. Fulfilling payment obligations and ensuring compliance with accounting rules for expenses while performing various administrative tasks.
Accounts Payable Clerk managing invoice processing and vendor account reconciliation at ENFRA. Ensuring accurate payments and maintaining expense controls in a fast - paced environment.
Accounts Payable Clerk managing invoices and payments for energy infrastructure leader ENFRA. Focus on processing and verifying invoices in a fast - paced environment.
Intern supporting accounts payable transactions at Emerson. Handling invoice issues and employee expense report validation.
Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
Accounts Payable Specialist handling AP processes for a mission - driven tech firm. Ensuring accuracy and efficiency in financial operations for technology products.
EAP Specialist overseeing quality assurance in clinical governance and operational protocols for Lyra Health’s global partners. Managing customer complaints and service delivery standards in the mental health space.
AP Supervisor assisting the AP Manager with vendor payments and compliance in a hospitality environment. Ensuring accuracy and adherence to company policies for the accounts payable department.
Accounts Payable Specialist responsible for maintaining and processing accounts payable transactions. Processing invoices, reconciling accounts, and vendor maintenance with a dedicated team.