Hybrid HR Officer, Ukrainian Nationals Only

at Civilian

• Job title: HR Officer, Ukrainian Nationals Only
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Kyiv, Ukraine

About the role

• HR Officer managing recruitment processes, employee relations, and onboarding for the organization in Kyiv, Ukraine. Supporting performance evaluations and maintaining HR documentation for compliance purposes.

Responsibilities

• Drafting and reviewing Terms of Reference (ToRs) in collaboration with relevant departments to reflect organizational needs and role requirements.
• Publishing and launching job postings on internal and external platforms to attract suitable candidates.
• Proactively searching for qualified candidates using professional networks and platforms (e.g., LinkedIn, job boards, relevant forums).
• Conducting the initial screening of applicants based on eligibility, required qualifications, and other selection criteria.
• Scheduling interviews and coordinating with candidates and interview panels.
• Preparing structured interview questions and evaluation forms in coordination with the hiring team.
• Assisting in the interview and selection process, including panel participation and assessment scoring.
• Communicating with applicants throughout the recruitment process, including scheduling, regret letters, and offer communication.
• Coordinating reference checks and background verifications for shortlisted candidates.
• Supporting onboarding of new hires, including contract preparation, induction, and orientation scheduling.
• Maintaining up-to-date recruitment and HR records, ensuring proper documentation and data protection compliance.
• Assisting in the assessment and review of bonus systems, benefits schemes, and incentive structures.
• Providing input into salary benchmarking and compensation reviews to ensure fairness and market competitiveness.
• Supporting performance evaluation processes by preparing tools, organizing evaluation sessions, and maintaining related documentation.
• Contributing to the overall improvement of HR procedures and systems.
• Oversee employee relations, conflict resolution, and disciplinary actions.

Requirements

• University degree from a recognized University;
• Minimum 3 years relevant work experience required;
• Strong knowledge of labor legislation in Ukraine and international HR standards.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive matters with confidentiality and diplomacy.
• Fluency in Ukrainian and English (written and spoken).
• Experience with HR software and digital tools (Google Workspace, HRIS systems, etc.).

Benefits

• Employee well-being and engagement through regular check-ins, team events, and feedback mechanisms.
• Staff training, workshops, and development plans.