Executive Assistant managing complex calendars and communications for senior leadership at Armanino. Supporting travel arrangements and meeting preparations in a unique work environment.
About the role
- Executive Assistant providing support to C-Suite executives at Commonwealth Fusion Systems. Responsible for administrative tasks in a fast-paced, high-growing work environment in the fusion energy industry.
Responsibilities
- Provide proactive administrative support to multiple C-Suite executives, including complex calendar management, travel coordination, expense reporting, and document preparation
- Serve as a trusted partner and representative for executives, ensuring timely communication and follow-through on priorities
- Manage competing priorities and maintain confidentiality with the highest level of discretion
- Coordinate and host on-site meetings and visits, including managing catering orders, greeting guests, and ensuring meeting spaces are properly set up and equipped
- Partner closely with the broader EA team to ensure seamless communication, scheduling alignment, and support coverage across the executive suite
- Anticipate logistical and operational needs, identify gaps, propose solutions, and execute without being asked twice
- Support cross-functional coordination between executives and their teams, acting as a connector and communicator when needed
- Adapt to shifting priorities and feedback while maintaining a positive, composed, and professional approach
Requirements
- 7+ years of experience as an Executive Assistant, with direct support to multiple executives at the C-suite or senior leadership level
- Proven success in fast-paced, startup or high-growth environments, with the ability to stay organized and calm under pressure
- Strong attention to detail and commitment to delivering high-quality work consistently
- Exceptional written and verbal communication skills
- Demonstrated ability to work independently while also thriving as part of a team
- High emotional intelligence (EQ) - able to read a room, build trust quickly, and navigate sensitive situations with professionalism and empathy
- A reputation for reliability, discretion, and sound judgment, someone leaders can depend on without hesitation
- Tech-savvy with strong proficiency in tools such as Google Workspace, Slack, Zoom and Teams
Benefits
- Competitive compensation with equity
- 13 Company-wide Holidays
- Flexible vacation days
- 10 sick days
- Generous parental leave policy
- Health, dental, and vision insurance
- 401(k) with employer matching
- Professional growth opportunities
- Team-building activities
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