Executive Assistant supporting Executive Team in a solar tracker company. Managing projects, communications, and operational tasks for strategic initiatives.
About the role
- Clerical support role providing administrative assistance to health services management team at Shared Health. Managing scheduling and employee profiles for the Provincial Travel Team.
Responsibilities
- Providing clerical support to the Manager(s) of Health Services.
- Processing job postings and related paperwork.
- Maintaining position control.
- Registering new hires in orientation sessions.
- Ensuring that the Manager(s) is/are aware of staffing levels.
- Maintaining information and employee profiles in the ESP staff scheduling system.
- Updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested.
- Adhering to timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
- Processing data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed.
- Following up with sites to ensure timesheets are audited and are inputted correctly with all required information.
- Identifying areas for improvement with timekeeping and correction notice process and working with respective areas to incorporate efficiencies.
- Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Experience with Microsoft Office, ESP and SAP is required.
- Experiences with ShiftLink preferred.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
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