Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
About the role
- Executive Assistant supporting partners at BNY, a leading global financial services company. Managing calendars, coordinating travel, and overseeing special projects for executives in a dynamic environment.
Responsibilities
- As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.
- Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don’t fall through the cracks.
- Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
- Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
- Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
- Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
- Create/design general correspondences, memos, charts, tables, graphs, business plans, etc.
- Responsible for handling sensitive and confidential information.
Requirements
- Bachelor's degree or equivalent work experience required
- 5 plus years overall experience strongly preferred
- 5 plus years’ experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred.
- Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills.
- Proactive, detail-oriented, and able to manage multiple priorities with precision.
- Professional demeanor with excellent verbal and written communication skills.
- Strong written and verbal communication skills and the ability to multi-task.
- Demonstrated experience employing discretion with sensitive and confidential information.
- Anticipate and resolve scheduling conflicts effectively and proactively.
- Understanding of how to prioritize and respond accordingly.
- Team player who operates in a fast-paced team-oriented setting.
Benefits
- highly competitive compensation
- benefits
- wellbeing programs rooted in a strong culture of excellence
- pay-for-performance philosophy
- access to flexible global resources and tools for your life’s journey
- focus on your health
- foster your personal resilience
- reach your financial goals as a valued member of our team
- generous paid leaves
- including paid volunteer time
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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