Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
OS
Hybrid Division Assistant, Administrative Specialist 2
Posted last month
About the role
- Administrative Assistant providing support to the Oregon Department of Energy's Energy Development Services Division. Managing schedules and program activities in a hybrid work environment.
Responsibilities
- Serve as the primary administrative assistant to the Assistant Director of the Energy Development Services Division.
- Provide essential support in a dynamic, fast-paced environment.
- Manage scheduling, prepare meeting materials, coordinate program support activities.
- Help ensure operational continuity across the division and cross-divisionally by providing administrative support to agency management on behalf of their respective programs.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
- An equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency in PDF tools
- Proficiency in virtual meeting platforms such as Microsoft Teams, Zoom, or Webex.
- Experience delivering excellent customer service in a professional office setting, with the ability to communicate clearly and respectfully with diverse stakeholders.
- Experience preparing, editing, and maintaining reports, including the ability to research information and present it clearly and accurately.
- Ability to prepare for and support meetings or events, including developing agendas, drafting and distributing meeting materials or minutes, and coordinating logistics for virtual and in-person environments.
Benefits
- Full medical, vision, and dental benefits.
- Paid sick leave
- Vacation leave
- Personal leave
- 11 paid holidays per year.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Lab Administrative Assistant handling various administrative tasks including billing and result reporting. Demonstrating competency in medical terminology and customer service.
Administrative Assistant providing high - quality support to leaders in Commercial Underwriting. Managing logistics and preparing data - driven materials while maintaining discretion with sensitive information.
Assistente Administrativo de RH supporting HR processes, managing payroll - related documentation and compliance. Working in a hybrid schedule with office presence required in Joinville.
Assistente Administrativo supporting document management processes at Grupo Tigre. Focus on SAP documentation and internal auditing tasks.
Assistente Administrativo na área Fiscal do CSC da Randoncorp. Responsável por lançamentos fiscais e gestão de obrigações acessórias.
Administrative Assistant IV providing essential administrative support at AltaMed, a health services provider focused on underserved communities. Responsibilities include data management, report preparation, and communication facilitation.
Administrative Assistant supporting senior level executives at Humana, managing administrative tasks and coordinating schedules in a hybrid environment. Utilizing Microsoft Office skills and strong attention to detail for effective organizational support.
Administrative Assistant performing responsible clerical duties under MWR Business Section Chief. Handling correspondence, scheduling, and managing projects independently.
Administrative Assistant II providing advanced administrative support to leadership in Abbott's Structural Heart Division. Manage correspondence, schedule meetings, and track expenditures across multiple locations.