Executive Assistant supporting three AVPs and the VP of Claims at The Doctors Company. Managing administrative tasks and assisting in department operations in a medical malpractice insurer.
About the role
- Executive Assistant supporting the CEO at Belong, a company providing ownership experiences. Engaging in strategic role within leadership operations and ensuring seamless coordination across priorities.
Responsibilities
- Provide high-level executive support to the CEO (calendar, priorities, meetings, travel, and events)
- Own complex calendar management across multiple time zones, proactively resolving conflicts and protecting focus time
- Plan and coordinate domestic and international travel, including last-minute changes, logistics, visas, and contingencies
- Schedule and organize leadership events, company gatherings, and strategic offsites
- Prepare agendas, meeting materials, follow-ups, and action trackers
- Act as a trusted gatekeeper, prioritizing requests and managing internal and external stakeholder communication
- Handle sensitive and confidential information with the highest level of discretion
- Partner closely with People, Finance, and Operations teams to support leadership workflows
- Deliver a high-touch, hospitality-driven service experience to executives, partners, and stakeholders
Requirements
- 5+ years of experience supporting senior executives or C-level leadership
- Exceptional communication and strong interpersonal skills
- Professional English proficiency (written and verbal) – required
- Strong calendar, travel, and agenda management experience
- Highly organized with outstanding attention to detail
- Proactive mindset with strong ownership and problem-solving skills
- Flexible and adaptable, able to operate in dynamic, fast-changing environments
- Strong service orientation and hospitality mindset
- Ability to manage multiple priorities while maintaining structure
- Experience handling sensitive and confidential information
- Holds a valid U.S. visa
- Comfortable working with global teams and stakeholders
Benefits
- Competitive compensation and growth opportunities
- Opportunity to help shape leadership operations and company experience
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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