Hybrid Sales & Fleet Admin Specialist – Back Office

at Bridgestone EMEA

• Job title: Sales & Fleet Admin Specialist – Back Office
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Poznan, Poland

About the role

• Billing specialist responsible for invoicing and reporting at Bridgestone. Ensuring compliance and accuracy in billing operations across various client segments.

Responsibilities

• Creating, validating, and issuing invoices, credit memos, and debit memos
• Reconciling and managing self-billing processes for public sector clients and car dealers
• Performing manual adjustments and corrections to billing data to ensure accuracy
• Ensuring compliance with legal, regulatory, and e-invoicing standards across EMEA
• Executing billing uploads via designated interfaces and maintaining condition records
• Generating and analyzing monthly billing reports and providing insights for decision-making
• Identifying and explaining discrepancies between expected and actual billing outcomes
• Handling billing for specific customer segments including invoice corrections and replacements
• Validating pricing for sales orders and purchase orders and ensuring contract compliance
• Maintaining and uploading pricing data into relevant systems and confirming tire policy compliance
• Collaborating with service centers to resolve discrepancies in job sheets
• Coordinating with IT and business teams to troubleshoot billing, pricing, and reporting issues
• Communicating with internal teams regarding billing queries and documentation requirements

Requirements

• No specific degree required, experience in billing or back-office operations preferred
• Previous experience in billing, pricing, or reporting activities is an advantage
• Familiarity with SAP and Freshdesk
• Knowledge of pricing structures and contract validation
• Basic Excel skills
• Polish C1
• English C1
• Strong attention to detail and analytical skills
• Ability to manage multiple tasks and meet deadlines
• Effective communication and collaboration skills.

Benefits

• A supportive and engaging onboarding experience to ensure a smooth transition into our team.
• The opportunity to develop and grow, through training and regular mentorship.
• Corporate Social Responsibility activities.
• A truly global, dynamic and challenging work environment.
• Agility and work/life effectiveness and your long-term well-being.
• A diverse and inclusive team.