Hybrid Executive Assistant

at Attivo

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: £30,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Cheltenham, United Kingdom

About the role

• Executive Assistant at Attivo providing high-level support to Chief Risk Officer and Operations Director. Managing complex diaries, communications, and key stakeholder relationships in a hybrid role.

Responsibilities

• Provide high-level executive and administrative support to the Chief Risk Officer and Operations Director, with additional support to the wider executive team as required.
• Manage complex professional and personal diaries, including meetings, appointments, travel, accommodation, and logistics, exercising sound judgement and discretion.
• Coordinate calendars, invitations, and meeting arrangements, ensuring priorities are met and executives are fully prepared with all necessary materials.
• Act as the primary point of contact for the CRO and OD, managing calls, emails, post, and visitors, and screening communications effectively.
• Attend internal, external, Board, and management meetings, taking accurate minutes, circulating actions, and tracking follow-ups.
• Organise and support on-site and off-site meetings and events, including venues, catering, accommodation, and transport.
• Manage correspondence, documentation, CRM updates, and records, ensuring information is accurate, well-organised, and accessible.
• Provide a professional and welcoming service to visitors and maintain the highest standards of confidentiality and professionalism.

Requirements

• Demonstrable knowledge and experience as a PA/EA reporting directly to senior management.
• Experience supporting C-Suite executives in an owner-led business.
• Strong organisational skills and the ability to work with high accuracy while coordinating multiple projects concurrently.
• Proficiency in all Microsoft applications, including Word, PowerPoint, and Office 365 applications.
• Excellent communication skills, with the ability to write well-articulated documents.
• Ability to maintain confidentiality and handle sensitive issues professionally.

Benefits

• Non-contributory Pension Scheme
• Private Medical Insurance
• Income Protection
• Critical Illness
• Death in Service
• Generous holiday allowance, rising with length of service
• Work from home and flexible working available
• Parking allowance for employees who live over 1.5 miles away from the office (Cheltenham only)
• Excellent culture, promoting employee wellbeing and engagement.