Executive Assistant supporting three AVPs and the VP of Claims at The Doctors Company. Managing administrative tasks and assisting in department operations in a medical malpractice insurer.
About the role
- Executive Assistant supporting clients at Aprio's National Tax Office in Clark. Requires strong organization, communication, and administrative skills with tax-related experience.
Responsibilities
- Provide high-level administrative support including calendar management, meeting preparation, and handling confidential information.
- Prioritize, triage, and respond to emails, National Tax Office portfolios, and time-sensitive requests on behalf of the executive team.
- Draft, proofread, and manage National Tax office correspondence, reports, filings, and documentation with high attention to detail.
- Coordinate with external vendors, internal department teams on National tax office and risk-related matters.
- Maintain and organize technical memos, policies, and resource libraries; ensure version control, consistency, and proper documentation standards.
- Assist with project management activities, including monitoring deadlines, maintaining trackers, and ensuring completion of deliverables.
- Safeguard confidential and sensitive information with discretion, professionalism, and sound judgment.
- Assist with tracking risk-related matters and documentation requests while ensuring confidentiality and timely follow-up.
- Manage access and permissions for NTO tools and platforms (e.g., CCH, Thomson Reuters, SharePoint) support usage reporting and workflow updates.
- Track, record, and report on executives’ billable hours, ensuring accurate documentation for client billing, internal reporting, and compliance purposes.
Requirements
- Amenable to work day shift starting from 6:00PM-2:30AM PHT
- Shifting Schedule (depending on business/client needs)
- Minimum 3–5 years supporting executive-level functions in a tax, accounting, compliance, or professional services environment, with direct exposure to tax
- Strong organizational and time management skills.
- Advanced skills in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and familiarity with tax research platforms is a plus
- Strong written and verbal communication skills
- High level of professionalism and confidentiality in handling sensitive tax, compliance, and executive information.
- Ability to make independent decisions and prioritize competing demands with minimal supervision.
Benefits
- Hybrid Set up (2 days onsite, 3 days work from home) either in Clark or Makati Site.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Personal Assistant providing high - level support to Partners and Fee - Earning teams in a legal services organisation. Ensuring effective use of time through proactive management of tasks and activities.
Executive Assistant supporting GTM practices at HP Inc., performing advanced administrative support tasks for upper executives. Managing executives' calendars, coordinating travel, and handling confidential information.
Secretary supporting office staff with administrative tasks at Crown Equipment Corporation. Handling correspondence, clerical duties, and assisting the Branch Manager in various functions.
Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.
Executive Assistant to the CEO at a fast - growing AI photo editing startup, providing high - level support and managing logistics. Requires strong organizational skills and executive - level experience.
Company Secretary for Teleport ensuring governance compliance across Southeast Asia and supporting Board dynamics. Leading governance frameworks and spearheading IPO readiness initiatives for a fast - growing logistics firm.
Executive Assistant providing high - level support in a fast - paced environment. Collaborating with global teams and managing client - facing events while handling confidential information.
Accountant & Executive Support combining finance responsibilities with executive/personal support at fintech scale - up INFINIT. A dynamic role supporting the CEO in various administrative tasks while enhancing operational efficiency.
Senior Executive Assistant at IonQ, providing administrative support for leadership team. Managing schedules, communications, and key initiatives in a fast - paced environment.