Accounts Payable Officer at Upstate Studios ensuring accurate processing of supplier invoices. Maintaining financial records and providing support for supplier inquiries while working part - time.
About the role
- Sr. AP Analyst providing centralized AP support and month end reporting within a leading architectural products company. Fostering relationships with internal teams and external suppliers.
Responsibilities
- Responsible for supporting multiple segments and brands.
- Provide accurate, timely, and professional service to all internal customers (team members) and external customers (suppliers) when answering questions, researching complex problems, or assisting with any cross functional special projects.
- Build strong relationships with internal and external business partners, and suppliers.
- Maintain open lines of communication to build rapport and trust.
- Supplier statement review (including Intercompany) and account reconciliations.
- Secure supplier invoice copies for processing, as needed.
- Responsible for month end activities – including accruals and AP Open Aging review.
- GRNI (Goods Received Not Invoiced) monthly review and resolution.
- Monitor outstanding checks and assist with escheatment process when applicable.
- Gather data for AP metrics reporting.
- Support and assist with audit requests.
- Lead small efficiency projects with AP Shared Services Team.
- Identify and implement improvements to processes to increase effectiveness of operations.
- Coordinate with stakeholders to improve efficiencies and ensure targeted results based on root cause resolutions.
- Continue to develop skills, build payables knowledge, and business acumen.
- Provide mentoring, coaching and support to less experienced team members.
- Provide timely escalation of issues requiring 2nd level support to Accounts Payable Supervisor or Manager.
- Participate and support department projects and company initiatives as required.
- Other duties as assigned.
Requirements
- Required bachelor’s degree in business or accounting with 5 plus years of related experience and/or equivalent combination of education and experiences.
- Preferred bachelor’s degree in business or accounting with 5 plus years of accounts payable experience along with experience leading small projects.
- Excellent interpersonal, written, and verbal communication skills.
- Ability to perform in a dynamic environment.
- Strong attention to detail and ability to work well within a deadline driven environment.
- Positive, professional attitude and strong customer service skills with an ability to deal with conflict / sensitive topics.
- Ability to maintain confidentiality of sensitive information.
- Preferred: Microsoft Excel experience, including pivot tables and VLOOKUP functions.
- Previous Customer Support / Customer Service experience.
Benefits
- Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
- Incentive Plans
- 401(k) with employer contribution and match
- Employee Stock Purchase Plan with employer match
- Paid Time Off (Vacation and Sick Time)
- Paid Holidays
- Tuition Reimbursement Program
- Employee Assistance Program (EAP)
- Wellness Program
- Training and Career Progression
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