Executive Assistant providing dedicated administrative support to executives at TD Bank. Managing schedules, information flow, and acting as the liaison among internal and external partners.
About the role
- Executive Assistant managing executive calendars and travel for retail sales leaders. Coordinating communications and projects in a top beverage company with a renowned portfolio.
Responsibilities
- Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
- Plan and coordinate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics.
- Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to senior executives.
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and coordination.
- Perform administrative and office support.
- Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Coordinate team communications and plan events, both internally and offsite.
Requirements
- 3+ years’ experience in administrative role reporting directly to upper management
- Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions
- Strong communicator. Able to influence others through strong, concise written and verbal communication
- Anticipate and understand the needs of the team
- Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously
- Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software.
Benefits
- Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts
- Life Insurance and Disability Income Protection
- Generous Parental Leave and FMLA policies
- 401(k) Retirement Savings options with a company matching contribution
- Chance to work in a fast-paced environment among a company of owners
- Free Beer!
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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