Hybrid Sales Administrator – 12+ Month Contract

at Adi Development Group

• Job title: Sales Administrator – 12+ Month Contract
• Job type: Contract
• Experience level: Junior, Mid level
• Salary: CA$50,000 - CA$65,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Burlington, Canada

About the role

• Sales Administrator responsible for processing Agreements of Purchase and Sale and Sales commissions. Overseeing internal sales materials and providing support to sales teams in Burlington, Canada.

Responsibilities

• Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
• Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
• Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff.
• Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
• Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
• Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards.
• Assist in project launch preparation including CRM setup, pricing uploads, and broker communication.
• Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timely assistance of all administrative tasks.
• Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department.

Requirements

• 2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)
• Understanding of sales agreements, amendments, cheques etc.
• Ability to spot errors, missing data, and compliance gaps.
• Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
• An understanding that system inputs drive outputs and reporting
• Knows how to manage private purchaser information securely.
• Understands legal and regulatory standards in real estate admin processes.
• Communicates clearly and professionally with brokers, purchasers, and internal teams.
• Uses proper tone, grammar, and formatting in writing.
• Asks clarifying questions to avoid miscommunication.
• Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships.
• Identifies issues early and uses sound judgment to resolve them independently when appropriate.
• Escalates with proper context when needed.
• Able to manage a high volume of tasks without missing deadlines.
• Prioritizes based on urgency and importance.
• Retains and applies instructions with minimal repetition.
• Keeps track of project and purchaser details across multiple projects and systems.
• Closes the loop on administrative tasks thoroughly and on time.
• Delivers speedy knowledge and on time customer service at every touch point.
• Keeps files and systems orderly, accurate, and audit-ready.
• Adheres to naming conventions and workflow standards.
• Manages multiple projects without losing track of key dates or deliverables.

Benefits

• Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
• Competitive Paid Time Off: Team members are provided with comprehensive paid time off, paid Wellness Days and paid Sick Days annually.
• Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive. Our range for the Sales Administrator role is $50,000 - $65,000.
• Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
• Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
• Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!