Information Administrator managing operational data for Cemex USA. Ensuring operational processes run effectively and supporting various departments.
SO
Onsite Administrator, Public Sector Programs – Bilingual English, French
Posted 6 days ago
About the role
- Public Sector Programs Administrator managing bid proposals and contracts for Public Sector clients and supporting compliance tasks. The role involves relationship management, reporting, and internal support.
Responsibilities
- Manages the distribution of opportunities posted on bid posting sites
- Downloads and distributes documents to sales as requested
- Forwards amendments and additional information
- Maintains a tracking file of all bids
- Uploads bids to bid posting sites
- Prepares, verifies and submits contractual reports accurately and on time
- Develops and maintains relationships with contracting authorities
- Provides support for internal and external audits related to the Public Sector
- Assists in maintaining a comprehensive inventory of Public Sector contracts
- Provides support for marketing activities related to Public Sector contracts
- Performs tasks to support contract compliancy aligned with contractual requirements
- Supports initiatives to automate processes for efficiency
- Maintains a comprehensive understanding of key internal compliancy tools such as Procurement Program and Pricing Engine
- Executes individual tasks required to support each contract
- Maintains accurate and current information in Procurement Programs and conducts audits to ensure 100% accuracy
- Updates SPE with current price files
- Conducts periodic check-ins with specific vendors
- Assists with internal audits to test system rules and adherence to established processes
- Participates in training sessions to support adoption of internal compliancy tools
- Assists in the creation of detailed process documents for on-demand reference
- Compiles reports for Public Sector on demand requirements
- Assists with special projects
- Assists in the resolution of customer and system issues
- Participates in contract management reviews with Public Sector customers and partners
- Prepares material and participates in customer and vendor meetings
- Works closely with Senior Contracts Public Sector Programs Team Administrators to ensure execution of specific contractual tasks
- Builds and develops relationships with both internal and external customers
- Educates and promotes contract vehicles to increase utilization
- Contributes content to facilitate optimal sharing of contracts and processes with the Public Sector sales teams
- Communicates effectively with all stakeholders
- Provides guidance to customers and sales team regarding processes to leverage specific contracts
- Provides in-depth support of strategic contracts
- Assists and responds to internal and external requests
Requirements
- Post-secondary Diploma or Degree, or equivalent experience
- Strong written and verbal communication skills
- High-level commitment to exceptional customer service and relationship building
- Quick learner with strong problem solving and analytical skills
- Excellent organization skills and the ability to multi-task
- Self-motivated, with ability to work individually and in a team environment
- Proficiency with Microsoft Office/Office 365 tools
- Experience working with SFDC considered an asset
- Bilingualism (English/French) is required.
Benefits
- Medical and Dental Care
- Employee & Family Assistance Program
- RRSP/DPSP Retirement Savings Plan with Company Matching
- Life and Disability Insurance
- Vacation and Sick Leave
- Holidays
- Parental Leave
- Volunteer Days
- Bereavement Leave
- Employee Discount Program
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