Accounts Payable Officer at Upstate Studios ensuring accurate processing of supplier invoices. Maintaining financial records and providing support for supplier inquiries while working part - time.
About the role
- Accounts Payable Manager managing financial transactions in the UK. Ensuring compliance with accounting standards and overseeing supplier relationships while driving improvement initiatives.
Responsibilities
- Manage the recording and processing of the financial transactions required to support the operations.
- Liaising with colleagues and budget holders to escalate approvals and investigate queries for timely resolution.
- Manage relationships with suppliers and resolve any payment discrepancies.
- Carrying out due diligence and verification of any new suppliers, and existing suppliers on a periodic basis in adherence to Group Policy.
- Ensuring supplier invoices are coded correctly and paid in accordance with payment terms.
- Reconciling supplier accounts to ensure costs incurred are correct and recharged accurately.
- Preparing settlement files for payment and approving payment runs.
- Ensuring AR payments/commission payments are calculated accurately and made on a timely basis.
- Raising contingent income invoices on a timely basis and ensuring funds are received.
- Regular bank reconciliations to ensure accurate reporting and bank Direct Debits relevant to supplier invoices are processed on an ongoing basis to reflect in the ledger.
- Cash management to ensure adequate funds in relevant entity bank accounts to clear upcoming payments such as payroll, supplier payments, dividend payments and clearing intercompany balances, raising payment requests accordingly.
- Ensure prepayments, fixed assets and VAT are reported accurately and adhere to Group policy.
- Ensure VAT, Corporation tax and any payroll related payments paid to HMRC on a timely basis.
- Ensure personal expenses adhere to Group policy, are approved and paid bi-weekly.
- Ensure credit card expenses are supported with receipts and reconciled on a monthly basis.
- Support HR by providing information in relation to the annual P11d and PSA calculations.
- Liaising with Treasury regarding new credit card applications and monitoring expenditure limits.
- Monitoring the mileage expenses rate table in Workday and ensuring terms are updated according to Group policy by HR, as well as reduced rates for those with car allowance.
- Maintenance of customer and supplier master data and bank account details, approving updates/making changes for approval in a timely manner.
- Monthly reconciliation of aged creditor reports.
- Support with month end activities such as control account reconciliations, bank reconciliations and the accruals process, accruing for material operating expenditure expected in the period but not received before close.
- Provision of leave cover for other members of the Finance Department as requested by the Financial Controller.
- Monitor AP performance metrics and provide regular reporting to senior finance leadership.
- Ensure compliance with accounting standards, internal controls, and audit requirements.
- Drive continuous improvement initiatives, including automation and process standardization.
Requirements
- 5 years+ of proven accounting experience in a financial control environment
- Part qualified ACA/ACCA/CIMA or equivalent or qualified by experience
- Must have experience using Workday
- Experience in Insurance and Financial Services or other regulated organisation
- A thorough understanding of the principles of double entry and knowledge of finance accounting procedures
- Experience of providing excellent customer service, dealing with customers by phone and email
- Able to work with minimal supervision
- Bachelors degree in business or accounting or related field (desirable)
- Public accounting experience is advantageous as well as experience of an IPO (desirable)
- Knowledge of UK GAAP and FCA reporting requirements (desirable)
Benefits
- Health insurance
- 401(k) matching
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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